Audit Committee

Meeting #:

Date:

Monday, September 09, 2024

Time:

9:30 A.m. - 12:30 P.m.

Location:

Council Chambers, Civic Centre, 2nd Floor

300 City Centre Drive, Mississauga, Ontario, L5B 3C1

and Online Video Conference

Members Present

• Councillor Joe Horneck, Ward 6
• Councillor Chris Fonseca, Ward 3
• Councillor Alvin Tedjo, Ward 2
• Councillor John Kovac, Ward 4

Members Absent

• Mayor Carolyn Parrish, (ex-officio)

Staff Present

Geoff Wright, City Manager and Chief Administrative Officer

Raj Sheth, Commissioner of Corporate Services

Sam Rogers, Commissioner of Transportation and Works 

Amy Truong, Director, Internal Audit

Marisa Chiu, Director, Finance 

Wesley Anderson, Manager, Financial and Treasury Services

Jay Smith, Manager Animal Services

Airene Cunanan, Senior Internal Auditor 

Vandana Waghela, Information Technology Auditor

Allyson D'Ovidio, Legislative Coordinator

Heleana Tsabros, Legislative Coordinator

 

Others Present

Maria Khoushnood, Partner, KPMG Enterprise

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1.

CALL TO ORDER

Councillor J. Horneck, Chair called the meeting to order at 9:32 AM.

2.

INDIGENOUS LAND STATEMENT

Councillor J. Horneck, Chair recited the Indigenous Land Statement.

3.

APPROVAL OF AGENDA

That the September 9, 2024 Audit Agenda be approved as presented.

Approved (Councillor J. Kovac)

4.

DECLARATION OF CONFLICT OF INTEREST

Nil.

5.

MINUTES OF PREVIOUS MEETING

5.1

Audit Committee DRAFT Minutes - May 13, 2024

That the draft minutes of May 13, 2024 be approved as presented.

Approved (Councillor C. Fonseca)

6.

DEPUTATIONS - Nil

7.

PUBLIC QUESTION PERIOD - 15 Minute Limit - Nil

8.

CONSENT AGENDA - Nil

9.

MATTERS CONSIDERED

9.1

Final Audit Reports:

1. Transportation & Works Department, MiWay Transit Division, Transit Operations Section - Drivers Certification Program (DCP) 2024 Audit; and,
2. Corporate Services Department, Enforcement Division, Animal Services Section – Pet Licensing Program Audit * Presentation Added

Airene Cunanan, Senior Internal Auditor provided a presentation regarding the Drivers Certification Program (DCP) 2024 Audit and noted that this Audit found no infractions and complied with the Ministry of Transportation (MTO) mandated procedures, and resulted in a total of four (4) recommendations pertaining to data accuracy and verification; a tracking mechanism for Criminal Record Search renewal timelines; organizational structure; Standard Operating Procedures (SOPs) development. 

Sam Rogers, Commissioner Transportation & Works and Amy Truong, Director, Internal Audit responded to questions.

Vandana Waghela, Information Technology Auditor, provided a presentation regarding the results of the Pet Licensing Program Audit. V. Waghela noted that this Audit resulted in nine (9) recommendations and that Management agreed to complete six (6) recommendations by the end of 2025, one (1) recommendation by June of 2026, and two (2) by the end of 2026. 

Councillor C. Fonseca enquired about pet licensing at public outreach events and collaboration with Mississauga Leash Free program. Councillor J. Horneck enquired about IT systems, resources and divisional partnerships. Raj Seth, Commissioner, Corporate Services and Jay Smith, Manager Animal Services, responded to questions. 

• RECOMMENDATION AC-0012-2024
  Moved By Councillor J. Kovac

  That the report dated August 20, 2024 from the Director, Internal Audit with respect to final audit reports:

  1. Transportation & Works Department, MiWay Transit Division, Transit Operations Section - Drivers Certification Program (DCP) 2024 Audit; and,
  2. Corporate Services Department, Enforcement Division, Animal Services Section – Pet Licensing Program Audit

  be received for information.

  YES (4)	Councillor C. Fonseca, Councillor J. Kovac, Councillor A. Tedjo, and Councillor J. Horneck
  ABSENT (1)	Mayor Parrish

  Carried (4 to 0)

9.2

Status of Outstanding Audit Recommendations as of June 30, 2024

Amy Truong, Director, Internal Audit provided a verbal update on the status of the outstanding audit recommendations. Councillor J. Horneck enquired about fleet management, realty services and resources. Sam Rogers, Commissioner, Transportation and Works and Amy Truong, Director, Internal Audit responded to questions. 

• RECOMMENDATION AC-0013-2024
  Moved By Councillor A. Tedjo

  That the Corporate Report dated July 26, 2024 entitled “Status of Outstanding Audit Recommendations as of June 30, 2024” from the City Manager & Chief Administrative Officer be received for information.

  YES (4)	Councillor C. Fonseca, Councillor J. Kovac, Councillor A. Tedjo, and Councillor J. Horneck
  ABSENT (1)	Mayor Parrish

  Carried (4 to 0)

9.3

2024 Internal Audit Work Plan Status Report as of June 30, 2024

This item was discussed under item 9.2.

In response to Councillor C. Fonseca, Amy Truong, Director, Internal Audit spoke to the progress of the capital construction project management, the transit master application and the Global Institute of Internal Auditors’ new standards implementation. 

• RECOMMENDATION AC-0014-2024
  Moved By Councillor J. Kovac

  That the Corporate Report dated July 18, 2024 from the Director, Internal Audit with respect to the status of the 2024 Internal Audit Work Plan be received for information.

  YES (4)	Councillor C. Fonseca, Councillor J. Kovac, Councillor A. Tedjo, and Councillor J. Horneck
  ABSENT (1)	Mayor Parrish

  Carried (4 to 0)

10.

ENQUIRIES - Nil

11.

CLOSED SESSION - Nil

12.

ADJOURNMENT

10:12 AM (Councillor J. Kovac)