General Committee

Meeting #:

Date:

Wednesday, January 24, 2024

Time:

9:30 A.m. - 12:30 P.m.

Location:

Council Chambers, Civic Centre, 2nd Floor

300 City Centre Drive, Mississauga, Ontario, L5B 3C1

and Online Video Conference

Members Present

• Mayor (VACANT)
• Councillor Stephen Dasko, Ward 1
• Councillor Alvin Tedjo, Ward 2 (CHAIR)
• Councillor Chris Fonseca, Ward 3
• Councillor John Kovac, Ward 4
• Councillor Carolyn Parrish, Ward 5 (Left at 12:32 PM)
• Councillor Joe Horneck, Ward 6 (Left at 10:10 AM)
• Councillor Dipika Damerla , Ward 7
• Councillor Matt Mahoney, Ward 8
• Councillor Martin Reid, Ward 9
• Councillor Sue McFadden, Ward 10
• Councillor Brad Butt, Ward 11

Staff Present

Shari Lichterman, City Manager and CAO

Raj Sheth, Commissioner of Corporate Services 

Geoff Wright, Commissioner of Transportation and Works

Andrew Whittemore, Commissioner of Planning and Building

Jodi Robillos, Commissioner of Community Services

Andra Maxwell, City Solicitor

Diana Rusnov, Director of Legislative Services and City Clerk

Sacha Smith, Manager of Legislative Services and Deputy Clerk

Allyson D'Ovidio, Legislative Coordinator

---

1.

CALL TO ORDER

Councillor Tedjo, Chair called the meeting to order at 9:30 AM and spoke to "Bell Let's Talk day".

2.

INDIGENOUS LAND STATEMENT

Councillor Tedjo, Chair recited the Indigenous Land Statement.

3.

APPROVAL OF AGENDA

Approved (Councillor Dasko)

4.

DECLARATION OF CONFLICT OF INTEREST

Nil.

5.

MINUTES OF PREVIOUS MEETING

5.1

General Committee Minutes - January 10, 2024

Approved (Councillor McFadden)

6.

PRESENTATIONS - Nil

7.

DEPUTATIONS

7.1

Mike Douglas, Executive Director, Mississauga Arts Council regarding MAC’s initiatives supporting Mississauga’s 50th Anniversary

Mr. Douglas welcomed Mikey Bloom, the winning singer/song writer of the Mississauga 50th anthem contest to perform in public for the first time. Members of the General Committee spoke in support of Mr. Bloom's performance, to the support from Metal Works and the Mississauga Arts Council, and to adopting the anthem as Mississauga's official 50th Anniversary song. Mr. Douglas spoke to the subject matter and presented the work of the Mississauga Arts Council in support of Mississauga's 50th Anniversary. In response to Councillor Dasko, Jodi Robillos, Commissioner, Community Services spoke to the upcoming Corporate Grants report and working with Mississauga Arts Council regarding the "Sauga Neighbourhood Arts Program (SNAP!)", once finalized. Members of General Committee spoke in support. 

• RECOMMENDATION GC-0025-2024
  Moved By Councillor S. Dasko

  That the anthem titled “Mississauga” written and performed by Mikey Bloom, Resident, Singer/Songwriter be adopted as the City of Mississauga’s official 50th Anniversary song.

  YES (10)	Councillor S. Dasko, Councillor C. Fonseca, Councillor J. Kovac, Councillor C. Parrish, Councillor M. Mahoney, Councillor S. McFadden, Councillor A.Tedjo, Councillor J. Horneck, Councillor M. Reid, and Councillor B. Butt
  ABSENT (1)	Councillor D. Damerla

  Carried (10 to 0)
• RECOMMENDATION GC-0026-2024
  Moved By Councillor S. Dasko

  That the deputation and associated presentation by Mike Douglas, Executive Director, Mississauga Arts Council regarding their initiatives supporting Mississauga’s 50th Anniversary, be received. 

  Received

8.

PUBLIC QUESTION PERIOD - 15 Minute Limit - Nil

9.

CONSENT AGENDA

• Moved By Councillor C. Fonseca

  That the following items were approved on the consent agenda:

  • 11.1 Heritage Advisory Committee Report 1 – 2024 – dated January 9, 2024
  • 11.2 Mississauga Cycling Advisory Committee Report 1 – 2024 – dated January 9, 2024
  • 16.1 A Notice of Motion regarding Taking Action on Auto Theft in Mississauga (Councillor Tedjo)
  • 16.2 A Notice of Motion regarding a Vacancy on Regional Council (Councillor Damerla)

  YES (10)	Councillor S. Dasko, Councillor C. Fonseca, Councillor J. Kovac, Councillor C. Parrish, Councillor M. Mahoney, Councillor S. McFadden, Councillor A.Tedjo, Councillor J. Horneck, Councillor M. Reid, and Councillor B. Butt
  ABSENT (1)	Councillor D. Damerla

  Carried (10 to 0)

10.

MATTERS CONSIDERED

10.1

Reduction of Single-use Items in City Facilities and Operations Policy

In response to Councillor Damerla, Jodi Robillos, Commissioner, Community Services provided clarity regarding staff purchases for events such as reusable bags and encouraging litter-less lunches. Councillor Dasko spoke to Mother Parkers in Mississauga and noted that they are working on recyclable and compostable Keurig pods for their products.  

• RECOMMENDATION GC-0028-2024
  Moved By Councillor D. Damerla

  That the draft Corporate Policy and Procedure – Reduction of Single-use Items in City Facilities and Operations Policy attached as Appendix 1 to the Corporate Report entitled “Reduction of Single-use Items in City Facilities and Operations Policy” dated December 6, 2023 from the Commissioner of Community Services be approved.

  YES (11)

  Councillor S. Dasko, Councillor C. Fonseca, Councillor J. Kovac, Councillor C. Parrish, Councillor D. Damerla, Councillor M. Mahoney, Councillor S. McFadden, Councillor A.Tedjo, Councillor J. Horneck, Councillor M. Reid, and Councillor B. Butt

  Carried (11 to 0)

10.2

Single Source Award for the Pay and Display Parking Management System with Precise Parklink Inc. – Amendment and Extension - File Ref: PRC004133 and old file FA.49.141-16 (Wards 1, 2, 4 and 7)

In response to Councillor Dasko, Geoff Wright, Commissioner, Transportation and Works provided clarity with respect to the report and noted the focus was on the pay and display system only. Further, Mr. Wright confirmed that the app is a separate process and in the future, two systems will work together. 

• RECOMMENDATION GC-0029-2024
  Moved By Councillor S. Dasko
  1. That the Chief Procurement Officer or designate be authorized to initiate contract negotiations with Precise Parklink Inc. to continue a long term partnership and establish the Pay by Licence Plate Parking Management System Acquisition Agreement for a seven year period from March 2024 to March 2031, as outlined in the report from the Commissioner of Transportation and Works, dated December 18, 2023 and entitled “Single Source Award for the Pay and Display Parking Management System with Precise Parklink Inc. – Amendment and Extension - File Ref: PRC004133 and old file FA.49.141-16 (Wards 1,2, 4 and Ward 7)”.
  2. That the Chief Procurement Officer or designate be authorized to execute the contract and all related ancillary documents with Precise Parklink Inc. on a single source basis for products, services, and maintenance and support, with forecasted growth estimated at $7,194,560 for the seven year period, in a form satisfactory to the City Solicitor and subject to annual budget approval.
  3. That capital project PN 23-197 “Parking Pay and Display Machine Upgrade” be amended to a gross budget and net budget of $2,481,000 to be funded from Parking Meter Revenues (Account #35519).
  4. That funding of $1,519,000 be transferred from Parking Meter Revenues (Account #35519) to PN 23-197 “Parking Pay and Display Machine Upgrade”.
  5. That the Chief Procurement Officer or designate be authorized, where the amount is provided in the budget, to increase the value of the contract to accommodate growth, and to negotiate and execute contract amendments to add any future features, functionalities, modules and systems related to Precise Parklink Inc.’s Pay by Licence Plate parking management system solutions in order to accommodate the City’s growth requirements such as better alignment, audit controls, modernization and mobility.
  6. That Precise Parklink Inc. continues to be designated a “City Standard” for the seven year period, March 2024 to March 2031.
  7. That all necessary by-laws be enacted.

  YES (10)	Councillor S. Dasko, Councillor C. Fonseca, Councillor J. Kovac, Councillor C. Parrish, Councillor M. Mahoney, Councillor S. McFadden, Councillor A.Tedjo, Councillor J. Horneck, Councillor M. Reid, and Councillor B. Butt
  ABSENT (1)	Councillor D. Damerla

  Carried (10 to 0)

10.3

Single Source Contract Award for Mandatory Public Notices Requirements

In response to Councillor Tedjo, Robert Trewartha, Director, Strategic Communications and Initiatives spoke to advocacy with respect to requirements. In response to Councillor Tedjo, David Ferreira, Manager, City Marketing and Planning spoke to the rationale that informed the upset limit for the contract award. In response to Councillor Dasko, Shari Lichterman, City Manager and Chief Administrative Officer (CAO) spoke to a working group of CAOs that are consulting with the Ministry on policy and noted the matter of newspaper notifications is on an upcoming agenda.

• RECOMMENDATION GC-0030-2024
  Moved By Councillor S. Dasko
  1. That Council approve the Corporate Report entitled “Single Source Contract Award with the Toronto Star for Mandatory Public Notices Requirements” dated December 15, 2023 from the City Manager and Chief Administration Officer.
  2. That the Chief Procurement Officer or designate be authorized to award and execute a one-year single-source contract with the Toronto Star, under the City’s Procurement By-law, and all documents relating thereto including any necessary ancillary documents and/or amending and extension agreements, all in a form satisfactory to Legal Services, for the print publishing of statutorily required public notices, via paid advertising, with an upset limit of $175,000 exclusive of HST.
  3. That City Staff request the Acting Mayor, on behalf of Council, to submit a formal letter to the Government of Ontario and its respective Ministries advocating for the review and revision of current statutes to permit the publishing of required public notices in digital and other alternative forms to print newspaper.

  YES (11)

  Councillor S. Dasko, Councillor C. Fonseca, Councillor J. Kovac, Councillor C. Parrish, Councillor D. Damerla, Councillor M. Mahoney, Councillor S. McFadden, Councillor A.Tedjo, Councillor J. Horneck, Councillor M. Reid, and Councillor B. Butt

  Carried (11 to 0)

11.

ADVISORY COMMITTEE REPORTS

11.1

Heritage Advisory Committee Report 1 - 2024 - dated January 9, 2024 (CONSENT)

• Moved By Councillor C. Fonseca

  GC-0031-2024

  That the deputation and associated presentation by Kayla Jonas Galvin, Heritage Operations Manager, Archaeological Research Associates (ARA) Heritage entitled "Cultural Heritage Evaluation Report (CHE) - 3215 Erindale Station Road" to the Heritage Advisory Committee on January 9, 2024, be received for information.

  (HAC-0001-2024)
  
  

  GC-0032-2024

  That the following items were approved on consent at the Heritage Advisory Committee meeting held January 9, 2024:

  • Item 9.2 - Request to Alter a Heritage Designated Property at 1352 Lakeshore Road East (Ward 1)
  • Item 9.8 - Proposed Heritage Designation of 822 Clarkson Road South (Ward 2)

  (HAC-0002-2024)

  
  GC-0033-2024

  That the request to alter the heritage designated property at 1200 Old Derry Road (Ward 11), as outlined in the Corporate Report dated December 7, 2023 from the Commissioner of Community Services, be approved.

  (HAC-0003-2024

  (Ward 11)

  
  GC-0034-2024

  That the request to alter the heritage designated property at 1352 Lakeshore Road East (Ward 1), as outlined in the Corporate Report dated December 13, 2023 from the Commissioner of Community Services, be approved.

  (HAC-0004-2024

  (Ward 1)

  
  GC-0035-2024

  That the request to alter a heritage designated property at 707 Dundas Street East (Ward 3), as outlined in the Corporate Report dated December 8, 2023 from the Commissioner of Community Services, be approved.

  (HAC-0005-2024)

  (Ward 3)

  
  GC-0036-2024

  That the request to alter the heritage designated property at 850 Enola Avenue (Ward 1), as outlined in the Corporate Report dated December 11, 2023 from the Commissioner of Community Services, be approved.

  (HAC-0006-2024)

  (Ward 1)

  
  GC-0037-2024

  That the request to demolish the Malton Tennis Clubhouse located on a property listed on the City of Mississauga’s Heritage Registry at 3430 Derry Road East (Ward 5), as outlined in the Corporate Report dated December 13, 2023 from the Commissioner of Community Services, be approved.

  (HAC-0007-2024)

  (Ward 5)

  
  GC-0038-2024

  That the request to demolish the Header House located on a property listed on the City of Mississauga’s Heritage Registry at 2151 Camilla Road (Ward 7), as outlined in the Corporate Report dated December 11, 2023 from the Commissioner of Community Services, be approved.

  (HAC-0008-2024)

  (Ward 7)

   

  GC-0039-2024

  That the request to demolish a storage shed located on a heritage designated property at 1352 Lakeshore Road East (Ward 1), as outlined in the Corporate Report dated December 8, 2023 from the Commissioner of Community Services, be approved.

  (HAC-0009-2024)

  (Ward 1)

  
  GC-0040-2024

  That the property at 822 Clarkson Road South (Ward 2) be designated under Part IV of the Ontario Heritage Act for its historical and contextual value and that the appropriate City officials be authorized and directed to take the necessary action to give effect thereto.

  (HAC-0010-2024)

  (Ward 2)

  YES (10)	Councillor S. Dasko, Councillor C. Fonseca, Councillor J. Kovac, Councillor C. Parrish, Councillor M. Mahoney, Councillor S. McFadden, Councillor A.Tedjo, Councillor J. Horneck, Councillor M. Reid, and Councillor B. Butt
  ABSENT (1)	Councillor D. Damerla

  Carried (10 to 0)

11.2

Mississauga Cycling Advisory Committee Report 1 - 2024 - dated January 9, 2024 (CONSENT)

• Moved By Councillor C. Fonseca

  GC-0041-2024

  That the deputation and associated presentation from Matthew Sweet, Manager, Active Transportation regarding Cycling Program Quarterly Update, be received for information.

  (MCAC-0001-2024)

   

  GC-0042-2024

  That the following items were approved on the consent agenda:

  • 1 Mississauga Cycling Advisory Committee 2024 Action List (5 minutes)
  • 2 Summary of 2023 Active Transportation Outreach and Engagement Program

  (MCAC-0002-2024)
  
  

  GC-0043-2024

  That the Mississauga Cycling Advisory Committee 2024 Action Item List for January 9, 2024, be approved.

  (MCAC-0003-2024)

  
  
  
  
  

  GC-0044-2024

  That the memorandum dated January 3, 2024 from Matthew Sweet, Manager, Active Transportation entitled “Summary of 2023 Active Transportation Outreach and Engagement Program” be received for information.

  (MCAC-0004-2024)

  
  GC-0045-2024

  That the Network and Technical Subcommittee Verbal Update from Mark Currie, Citizen Member, on January 9, 2024, be received for information.

  (MCAC-0005-2024)
  
  

  GC-0046-2024

  That Juelene Stennett, Citizen Member be appointed Chair of the Mississauga Cycling

  Communications and Promotions Subcommittee for the term ending November 2026 or until a successor is appointed.

  (MCAC-0006-2024)

  (MCACPS-0001-2023)

  
  GC-0047-2024

  That Vicki Tran, Citizen Member be appointed Vice-Chair of the Mississauga Cycling

  Communication and Promotions Subcommittee for the term ending November 2026 or until a successor is appointed.

  (MCAC-0007-2024)

  (MCACPS-0002-2023)

  
  GC-0048-2024

  That the Mississauga Cycling Communications and Promotions Subcommittee Terms of

  Reference Review, be approved.

  (MCAC-0008-2024)

  (MCACPS-0003-2023)

  
  GC-0049-2024

  1. That the Phil Green Nomination award for 2022 be eliminated and be awarded in 2023.
  2. That Recommendation MCAC-0051-2023 be amended from “that the nominations be ratified at the end of the calendar year and presented to City Council in February of every year”, to reflect “that the nominations be ratified at the end of the year and presented to City Council in the spring of every year”.

  (MCAC-0009-2024)

  (MCACPS-0004-2023)

   

  GC-0050-2024

  1. That the Youth/School Cycling Award, Business Award, and the Cycling Equity, Diversity and Inclusion Award MCAC Awards be awarded in 2024.
  2. That Recommendation MCAC-0051-2022 be amended from “that the nominations be ratified at the end of the calendar year and presented to City Council in February of every year” to reflect “that the nominations be ratified at the end of the year and presented to City Council in the spring of every year”.

  (MCAC-0010-2024)

  (MCACPS-0005-2023)

  YES (10)	Councillor S. Dasko, Councillor J. Kovac, Councillor C. Parrish, Councillor D. Damerla, Councillor M. Mahoney, Councillor S. McFadden, Councillor A.Tedjo, Councillor J. Horneck, Councillor M. Reid, and Councillor B. Butt
  ABSENT (1)	Councillor C. Fonseca

  Carried (10 to 0)

12.

CORRESPONDENCE - Nil

13.

MATTERS PERTAINING TO REGION OF PEEL COUNCIL

Councillor Damerla spoke to the Notice of Motion on the agenda regarding the vacancy at the Region of Peel Council and noted the same motion will go to the Region of Peel. 

14.

COUNCILLORS' ENQUIRIES

In response to Councillor Damerla, Shari Lichterman, City Manager and Chief Administrative Officer spoke to the welcome desk located inside City Hall. In response to Councillor Parrish, Andrew Whittemore, Commissioner, Planning & Building spoke to the removal of the service counter on the 3rd floor and noted there is a staff person on rotation to ensure a planner is available to attend the welcome desk when required. In response to Councillor Parrish, Ms. Lichterman spoke to future work to be done on the ground floor at City Hall. As result of discussions, staff were requested to bring a Closed Session discussion to a future meeting regarding security and access to City Hall.

Councillor Horneck left the meeting at 10:10 AM.

15.

OTHER BUSINESS/ANNOUNCEMENTS

Members of the General Committee spoke to various events and celebrations taking place in Mississauga.

16.

NOTICES OF MOTION

Notices of Motion listed on the General Committee agenda are for information and will be listed on the next Council agenda for Council's consideration. Members of the public may speak to the Notice of Motion at the Council meeting. 

16.1

A Notice of Motion regarding Taking Action on Auto Theft in Mississauga (Councillor Tedjo) (CONSENT)

Council/ January 31, 2024

• RECOMMENDATION GC-0051-2024
  Moved By Councillor C. Fonseca

  That the Notice of Motion from Councillor Tedjo regarding Taking Action on Auto Theft in Mississauga, be received.

  YES (10)	Councillor S. Dasko, Councillor C. Fonseca, Councillor J. Kovac, Councillor C. Parrish, Councillor M. Mahoney, Councillor S. McFadden, Councillor A.Tedjo, Councillor J. Horneck, Councillor M. Reid, and Councillor B. Butt
  ABSENT (1)	Councillor D. Damerla

  Carried (10 to 0)

16.2

Notice of Motion regarding a Vacancy on Regional Council (Councillor Damerla) (CONSENT)

Council/ January 31, 2024

• RECOMMENDATION GC-0052-2024

  That the Notice of Motion from Councillor Damerla regarding the Vacancy on Regional Council, be received.

17.

CLOSED SESSION

(Pursuant to Section 239(2) of the Municipal Act, 2001)

• Moved By Councillor J. Kovac

  Whereas the Municipal Act, 2001, as amended, requires Council to pass a motion prior to closing part of a meeting to the public;

  And whereas the Act requires that the motion states the act of the holding of the closed meeting and the general nature of the matter to be considered at the closed meeting;

  Now therefore be it resolved that a portion of the General Committee meeting to be held on January 24, 2024 shall be closed to the public to deal with the following matter:

  1. Pursuant to Section 239(2) of the Municipal Act, 2001
     1. A position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board:
        Eglinton Crosstown West Extension: Authorization to Enter into Resource Agreement with Metrolinx and Waive Permitting Fees
     2. Information explicitly supplied in confidence to the municipality or local board by Canada, a province or territory: 
        Update on Peel Transition (Verbal)
     3. Personal matters about an identifiable individual, including municipal or local board employees (Verbal)
     4. Education Session: Council Code of Conduct (Verbal)
        

  Received

  The Committee went into Closed Session at 10:29 AM. As a result of Closed Session, the following recommendations were voted in Open Session following their return at 12:33 PM. 

  Councillor Parrish left the meeting at 12:32 PM.

17.1

A position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board:

Eglinton Crosstown West Extension: Authorization to Enter into Resource Agreement with Metrolinx and Waive Permitting Fees

Geoff Wright, Commissioner, Transportation and Works spoke to the subject matter and provided background information. Shari Lichterman, City Manager and Chief Administrative Officer and Mr. Wright responded to enquires.

• RECOMMENDATION GC-0053-2024
  Moved By Councillor D. Damerla
  1. That the Commissioner of Transportation and Works, or their designate, be authorized to execute a resource agreement, and all necessary documents ancillary thereto, including any subsequent amending and extension agreements, between The Corporation of the City of Mississauga and Metrolinx, relating to the design and construction of the portion of the Eglinton Crosstown West Extension into Mississauga, respectively, on terms and conditions satisfactory to the Commissioner of Transportation and Works and in a form satisfactory to the City Solicitor.
  2. That a by-law be enacted to authorize the Commissioner of Transportation and Works, or their designate, to waive all permitting and application fees required under the applicable User Fees and Charges By-law relating to the Eglinton Crosstown West Extension, on the basis outlined in the closed session corporate report, dated December 15, 2023 from the Commissioner of Transportation and Works entitled “Eglinton Crosstown West Extension: Authorization to Enter into Resource Agreement with Metrolinx and Waive Permitting Fees.

  YES (9)	Councillor S. Dasko, Councillor C. Fonseca, Councillor J. Kovac, Councillor D. Damerla, Councillor M. Mahoney, Councillor S. McFadden, Councillor A.Tedjo, Councillor M. Reid, and Councillor B. Butt
  ABSENT (2)	Councillor C. Parrish, and Councillor J. Horneck

  Carried (9 to 0)

17.2

Information explicitly supplied in confidence to the municipality or local board by Canada, a province or territory: 

Update on Peel Transition (Verbal)

Shari Lichterman, City Manager and Chief Administrative Officer spoke to subject matter and responded to questions with respect to the update on the Peel Transition.

• RECOMMENDATION GC-0054-2024
  Moved By Councillor B. Butt

  That the Closed Session verbal update regarding the “Peel Transition” be received.

  YES (9)	Councillor S. Dasko, Councillor C. Fonseca, Councillor J. Kovac, Councillor D. Damerla, Councillor M. Mahoney, Councillor S. McFadden, Councillor A.Tedjo, Councillor M. Reid, and Councillor B. Butt
  ABSENT (2)	Councillor C. Parrish, and Councillor J. Horneck

  Carried (9 to 0)

17.3

Personal matters about an identifiable individual, including municipal or local board employees (Verbal)

Shari Lichterman, City Manager and Chief Administrative Officer spoke to the subject matter and responded to enquires.

• RECOMMENDATION GC-0055-2024
  Moved By Councillor C. Fonseca

  That the Closed Session verbal update regarding an identifiable individual be received and that staff be directed to undertake the actions outlined in the session.

  ABSENT (2)

  Councillor C. Parrish, and Councillor J. Horneck

  Defeated

17.4

Education Session: Council Code of Conduct (Verbal)

Jeffrey Abrams, Integrity Commissioner, Principles Integrity conducted an education session for Members of the General Committee regarding Council Code of Conduct. Mr. Abrams responded to enquires.

• RECOMMENDATION GC-0056-2024
  Moved By Councillor J. Kovac

  That the Closed Education Session conducted by Jeffrey Abrams, Principles Integrity, regarding the “Council Code of Conduct” be received.

  YES (9)	Councillor S. Dasko, Councillor C. Fonseca, Councillor J. Kovac, Councillor D. Damerla, Councillor M. Mahoney, Councillor S. McFadden, Councillor A.Tedjo, Councillor M. Reid, and Councillor B. Butt
  ABSENT (2)	Councillor C. Parrish, and Councillor J. Horneck

  Carried (9 to 0)

18.

ADJOURNMENT

12:35 PM (Councillor Butt)