Budget Committee

Meeting #:

Date:

Wednesday, September 18, 2024

Time:

1:30PM (Please note that the meeting will not begin prior to 1:30PM and is subject to the completion of the General Committee meeting)

Location:

Council Chambers, Civic Centre, 2nd Floor

300 City Centre Drive, Mississauga, Ontario, L5B 3C1

and Online Video Conference

Members

• Chair and Councillor Brad Butt , Ward 11
• Vice-Chair and Councillor Stephen Dasko, Ward 1
• Mayor Carolyn Parrish, Mayor
• Councillor Alvin Tedjo, Ward 2
• Councillor Chris Fonseca, Ward 3
• Councillor John Kovac, Ward 4
• Councillor Natalie Hart, Ward 5
• Councillor Joe Horneck, Ward 6
• Councillor Dipika Damerla , Ward 7
• Councillor Matt Mahoney, Ward 8
• Councillor Martin Reid, Ward 9
• Councillor Sue McFadden, Ward 10

Staff Present

• Eglantina Gondia

Staff Present

Shari Lichterman, City Manager and CAO  
Andra Maxwell, City Solicitor  
Raj Sheth, Commissioner of Corporate Services  
Geoff Wright, Commissioner of Transportation and Works  
Andrew Whittemore, Commissioner of Planning and Building
Jodi Robillos, Commissioner of Community Services  
Catherine Matheson, Commissioner Health and Human Services
Diana Rusnov, Director, Legislative Services and City Clerk 
Sacha Smith, Manager/Deputy Clerk, Secretariat and Access & Privacy  
Megan Piercey, Legislative Coordinator

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1.

CALL TO ORDER

Councillor Butt, Chair, called the meeting to order at 1:30PM.

2.

INDIGENOUS LAND STATEMENT

Councillor Butt, Chair recited the Indigenous Land Statement.

3.

APPROVAL OF AGENDA

That the September 18, 2024 Budget Committee agenda be approved, as presented.

Approved (Councillor S. McFadden)

4.

DECLARATION OF CONFLICT OF INTEREST

Nil

5.

MINUTES OF PREVIOUS MEETING - Nil

6.

PRESENTATIONS - Nil

7.

DEPUTATIONS

7.1

*Marisa Chiu, Director of Finance and Treasurer regarding the 2025 Budget Overview

Marisa Chiu, Director of Finance and Treasurer spoke to the subject matter highlighting and summarizing the following:

• Strong Mayor powers and directive
• 2025 budget timelines
• Operating budget summary
• Factors impacting the budget
• New initiatives
• Key capital projects
• Public safety fire program, and
• Capital infrastructure and debt repayment levy. 

Councillor Horneck commented on the high demand in transit and positive Key Performance Indicators (KPIs) related to service delivery and ridership shared at the Transit Advisory Committee.

Councillor Tedjo inquired if mid-year or quarterly updates can be provided to the Budget Committee, and M. Chiu responded noting financial quarterly and year-end variance reporting are provided.

Councillor Tedjo inquired about dollar amounts related to assessment growth, and M. Chiu responded.

Councillor Tedjo further asked about the increase in winter maintenance contracts and Sam Rogers, Commissioner, Transportation and Works responded.

Mayor Parrish commented on the Trillium Health Partners levy and inquired about the Living Arts Centre renovation; Jodi Robillos, Commissioner, Community Services responded providing clarity on the renovation budget.

Mayor Parrish further commented on the provision of the Driveway Windrow Snow Clearing Program.

Councillor Kovac inquired about the status of the report to Council regarding the Living Arts Centre renovations, and Jodi Robillos, Commissioner, Community Services discussed the status.

Mayor Parrish spoke to revenue streams to support the Living Arts Centre renovations.

• RECOMMENDATION BC-0001-2024
  Moved By Councillor A. Tedjo

  That the deputation and associated presentation from Marisa Chiu, Director of Finance and Treasurer regarding the 2025 Budget Overview, be received.

  Received

8.

PUBLIC QUESTION PERIOD - 15 Minute Limit - Nil

9.

CONSENT AGENDA

• RECOMMENDATION BC-0002-2024
  Moved By Councillor S. McFadden

  That the following items were approved on the consent agenda: 

  • 10.1 Capital Works in Progress (WIP) Update as at June 30, 2024

  YES (11)

  Vice-Chair and Councillor Stephen Dasko, Councillor C. Fonseca, Councillor J. Kovac, Mayor C. Parrish, Councillor D. Damerla, Councillor M. Mahoney, Councillor S. McFadden, Councillor A. Tedjo, Councillor J. Horneck, Councillor M. Reid, and Councillor N. Hart

  Carried (11 to 0)

10.

MATTERS CONSIDERED

10.1

Capital Works in Progress (WIP) Update as at June 30, 2024 (CONSENT)

• RECOMMENDATION BC-0003-2024
  Moved By Councillor S. McFadden
  1. That the report dated August 23, 2024 entitled “Capital Works in Progress (WIP) Update as at June 30, 2024” from the City Manager and Chief Administrative Officer, including Appendices 1 to 5, be approved.
  2. That the Treasurer be authorized to fund, adjust, and close capital projects as identified in Appendices 2 through 5 of the report dated August 23, 2024 entitled “Capital Works in Progress (WIP) Update as at June 30, 2024” from the City Manager and Chief Administrative Officer.
  3. That all necessary by-laws be enacted.

      

  Carried

10.2

Financial Report as at June 30, 2024

Councillor Horneck asked about labour increases and labour gapping, and Geoff Wright, City Manager and Chief Administrative Officer provided information regarding labour gapping noting the amount is built in the budget; and Marisa Chiu, Director of Finance and Treasurer spoke to the labour gapping target number and how the amount is determined.

Councillor Horneck spoke to refining cost estimates in capital projects and inflationary shocks, and G. Wright described the mechanism of how estimates are determined and commented on inflation.

Mayor Parrish spoke to the year-end projection revenue for the Municipal Accommodation Tax and room rates.

Councillor Dasko requested a forecast regarding the GTAA PILTS, and M. Chiu noted the forecast is available to be presented at the upcoming Budget Committee meeting.

• RECOMMENDATION BC-0004-2024
  Moved By Councillor J. Horneck

  That the “Financial Report as at June 30, 2024” report dated August 23, 2024 from the City Manager and Chief Administrative Officer be received for information.

  Carried

10.3

MiWay Transit Hydrogen Fuel Cell Electric Bus Project Update – September 2024

Councillor Tedjo asked about the revenue stream related to the procurement of Hydrogen Fuel Cell Electric Buses, and in response, Geoff Wright, City Manager and Chief Administrative Officer spoke to the bus expansion and funding.

Councillor Tedjo further inquired about the experience of the bus supplier as well as the rationale for selecting the Malton Transit Facility and Central Parkway Body Shop Facility; in response, Darren Ridings, Senior Manager, Transit Vehicle Maintenance summarized the experience of the supplier and spoke to the Malton Transit Facility and Central Parkway Body Shop Facility.

Councillor Dasko requested clarification around infrastructure for fitting buses; and D. Ridings stated that no issues were anticipated.

• RECOMMENDATION BC-0005-2024
  Moved By Councillor A. Tedjo

  1.That the report “MiWay Transit Hydrogen Fuel Cell Electric Bus Project Update – September 2024” dated August 12, 2024 from the Commissioner of Transportation & Works be approved.

  2.That Council approve the single-source procurement for the supply and delivery of ten (10) forty-foot Hydrogen Fuel Cell Electric Buses (FCEBs).

  3.That a new capital project PN # 24213, Transit Bus Acquisitions – Hydrogen be created with a gross budget of $20,000,000 with a recovery of up to $10,000,000 from the Zero Emission Transit Fund (ZETF) and net budget of $10,000,000 be allocated from Provincial Gas Tax Reserve Fund, Account # 35181.

  4.That a new capital project PN # 24214, Malton & Central Pkwy Facility Upgrades for FCEBs be created with a gross and net budget of $500,000 and be allocated from Canada Community Building Reserve Funds – Association of Municipalities Ontario (AMO), Account # 35182.

  5.That the Chief Procurement Officer or designate be authorized to award and execute, on behalf of the City, all contracts and related ancillary documents, all in a form satisfactory to the City Solicitor, with respect to the purchase between the City and New Flyer Industries for the supply and delivery of ten (10) forty-foot Hydrogen FCEBs for an estimated amount of $20,000,000.00 exclusive of taxes, in accordance with the City’s Procurement Bylaw 0013-2022, as amended; and

  6.That all necessary by-laws be enacted.

  YES (10)

  Vice-Chair and Councillor Stephen Dasko, Councillor C. Fonseca, Councillor J. Kovac, Councillor D. Damerla, Councillor M. Mahoney, Councillor S. McFadden, Councillor A. Tedjo, Councillor J. Horneck, Councillor M. Reid, and Councillor N. Hart

  Carried (10 to 0)

11.

OTHER BUSINESS - Nil

12.

CLOSED SESSION

(Pursuant to Section 239(2) of the Municipal Act, 2001)

• Moved By Councillor J. Horneck

  Whereas the Municipal Act, 2001, as amended, requires Council to pass a motion prior to closing part of a meeting to the public;

  And whereas the Act requires that the motion states the act of the holding of the closed meeting and the general nature of the matter to be considered at the closed meeting;

  Now therefore be it resolved that a portion of the Budget Committee meeting to be held on September 18, 2024 shall be closed to the public to deal with the following matters:

  a. Pursuant to Section 239(2) of the Municipal Act, 2001

  i. Labour relations or employee negotiations: 2025 Total Rewards for Non Union Employees

  Carried

   

  The Committee went into Closed Session at 2:09 PM and returned to Open Session at 2:30 PM to vote on the following matters in public.

12.1

Labour relations or employee negotiations:

 2025 Total Rewards for Non Union Employees

Geoff Wright, City Manager and Chief Administrative Officer presented on the subject matter and responded to questions raised by Members of the Budget Committee. Jodi Robillos, Commissioner, Community Services also responded to questions.

Mayor Parrish left the meeting at 2:25 PM.

• RECOMMENDATION BC-0006-2024
  Moved By Councillor S. McFadden

  That the closed session presentation to the Budget Committee on September 18, 2024 regarding 2025 Total Rewards for Non Union Employees, be received.

  YES (10)

  Councillor S. Dasko, Councillor C. Fonseca, Councillor J. Kovac, Councillor D. Damerla, Councillor M. Mahoney, Councillor S. McFadden, Councillor A. Tedjo, Councillor J. Horneck, Councillor M. Reid, and Councillor N. Hart

  Carried (10 to 0)

13.

ADJOURNMENT

2:31PM (Councillor S. Dasko)