Budget Committee

Meeting #:

Date:

Wednesday, November 30, 2022

Time:

9:30 A.m. - 1:30 P.m.

Location:

Council Chambers, Civic Centre, 2nd Floor

300 City Centre Drive, Mississauga, Ontario, L5B 3C1

And Online Video Conference

Members

• Mayor Bonnie Crombie, Chair
• Councillor Stephen Dasko, Ward 1
• Councillor Alvin Tedjo, Ward 2
• Councillor Chris Fonseca, Ward 3
• Councillor John Kovac, Ward 4
• Councillor Carolyn Parrish, Ward 5
• Councillor Joe Horneck, Ward 6
• Councillor Dipika Damerla , Ward 7
• Councillor Matt Mahoney, Ward 8
• Councillor Martin Reid, Ward 9
• Councillor Sue McFadden, Ward 10
• Councillor Brad Butt, Ward 11

Staff Present

Paul Mitcham, City Manager and CAO

Shari Lichterman, Commissioner of Corporate Services and Chief Financial Officer

Geoff Wright, Commissioner of Transportation and Works

Andrew Whittemore, Commissioner of Planning and Building

Jodi Robillos, Commissioner of Community Services

Diana Rusnov, Director of Legislative Services and City Clerk

Sacha Smith, Manager of Legislative Services and Deputy Clerk

Dayna Obaseki, Legislative Coordinator and Team Lead

---

1.

CALL TO ORDER

Mayor Crombie called the meeting to order at 9:34AM.

2.

INDIGENOUS LAND STATEMENT

“We acknowledge the lands which constitute the present-day City of Mississauga as being part of the Treaty and Traditional Territory of the Mississaugas of the Credit First Nation, The Haudenosaunee Confederacy the Huron-Wendat and Wyandotte Nations. We recognize these peoples and their ancestors as peoples who inhabited these lands since time immemorial. The City of Mississauga is home to many global Indigenous Peoples.

As a municipality, the City of Mississauga is actively working towards reconciliation by confronting our past and our present, providing space for Indigenous peoples within their territory, to recognize and uphold their Treaty Rights and to support Indigenous Peoples. We formally recognize the Anishinaabe origins of our name and continue to make Mississauga a safe space for all Indigenous peoples.”

Mayor Crombie recited the Indigenous Land Statement.

3.

APPROVAL OF AGENDA

Approved (Councillor Dasko)

4.

DECLARATION OF CONFLICT OF INTEREST

Nil.

5.

PRESENTATIONS - Nil.

6.

DEPUTATIONS

6.1

Shari Lichterman, Commissioner of Corporate Services and Chief Financial Officer with respect to an Update on 2023 Budget Timelines

Ms. Lichterman presented an overview on the updated 2023 Budget Timelines.

Members of the Committee spoke to the matter and raised questions and concerns regarding aligning with the Regional Budget timeline, historical and predicted revenue columns, fees rounding up or down to the dollar amount. Ms. Lichterman and Jodi Robillos, Commissioner of Community Services responded to questions from the Committee.

• RECOMMENDATION BC-0004-2022

  That the deputation and associated presentation by Shari Lichterman, Commissioner of Corporate Services and Chief Financial Officer with respect to an Update on 2023 Budget Timelines be received for information. 

  Received

7.

PUBLIC QUESTION PERIOD - 15 Minute Limit

Public Comments: Advance registration is required to participate and/or to make comments in the public meeting. Any member of the public interested in speaking to an item listed on the agenda must register by calling 905-615-3200 ext. 5425 or by emailing  by Monday, November 28, 2022 before 4:00PM.

Pursuant to Section 58 of the Council Procedure By-law 0044-2022, as amended:

Budget Committee may grant permission to a member of the public to ask a question of Budget Committee, with the following provisions:

1. Questions may be submitted to the Clerk at least 24 hours prior to the meeting;
2. A person is limited to two (2) questions and must pertain specific item on the current agenda and the speaker will state which item the question is related to;
3. The total speaking time shall be five (5) minutes maximum, per speaker, unless extended by the Mayor or Chair; and
4. Any response not provided at the meeting will be provided in the format of a written response.

No members of the public registered to speak. 

8.

CONSENT AGENDA

9.

MATTERS CONSIDERED

9.1

MiWay Fare Strategy - 2023

Members of the Committee spoke to the matter and raised questions and concerns regarding fare evasion, senior and youth fares and comparator rates. Geoff Marinoff, Director of Transit and Geoff Wright, Commissioner of Transportation and Works responded to questions from the Committee.

DIRECTION to staff was given to benchmark with the City of Toronto and to report back on the option and impact of providing $1 all day senior fares and free youth fares. 

• RECOMMENDATION BC-0005-2022
  Moved By Councillor A. Tedjo

  That the Corporate Report dated November 03, 2022 from the Commissioner of Transportation and Works entitled "MiWay Fare Strategy – 2023” be received and that a by-law be enacted to extend the current fees and charges by-law until March 1, 2023 or until the budget process is completed.

  YES (11)	Mayor Crombie, Councillor S. Dasko, Councillor C. Fonseca, Councillor J. Kovac, Councillor C. Parrish, Councillor M. Mahoney, Councillor S. McFadden, Councillor A. Tedjo, Councillor J. Horneck, Councillor M. Reid, and Councillor B. Butt
  ABSENT (1)	Councillor D. Damerla

  Carried (11 to 0)

9.2

2023 Transportation and Works Fees and Charges (REVISED)

Members of the Committee spoke to the matter and raised questions and concerns regarding Short Term Rental Accommodation, Fireworks Sales – Business Licensing Fee, overnight by-law officers and 311 call center, the impact of Bill 23 on fees, Boulevard Gardens Pilot Project, expanding paid parking at City-owned facilities/parks and towing authority.  Mike Foley, Director of Enforcement, Geoff Wright, Commissioner of Transportation and Works, Andrew Whittemore, Commissioner of Planning and Building, Jodi Robillos, Commissioner of Community Services responded to questions from the Committee.  

DIRECTION to staff was given to report back directly to Councillor Dasko on the boulevard gardens application permit.

Councillor Damerla joined the meeting at 11:23AM after the vote on Recommendation BC-0006-2022. 

• RECOMMENDATION BC-0006-2022
  Moved By Councillor C. Parrish

  That the Transportation and Works Department fees and charges outlined in Appendix 1 be amended to reflect the increase to $1000 per vendor for the Fireworks Sales – Business Licensing Fee attached to the Corporate Report dated November 7, 2022 from the Commissioner of Transportation and Works entitled "2023 Transportation and Works Fees and Charges" be approved. 

  YES (7)	Councillor C. Fonseca, Councillor J. Kovac, Councillor C. Parrish, Councillor M. Mahoney, Councillor S. McFadden, Councillor A. Tedjo, and Councillor J. Horneck
  NO (4)	Mayor Crombie, Councillor S. Dasko, Councillor M. Reid, and Councillor B. Butt
  ABSENT (1)	Councillor D. Damerla

  Carried (7 to 4)
• RECOMMENDATION BC-0007-2022
  Moved By Councillor J. Horneck
  1. That the Transportation and Works Department fees and charges, as outlined in Appendix 1, Appendix 2 and Appendix 3, attached to the Corporate Report dated November 7, 2022 from the Commissioner of Transportation and Works entitled "2023 Transportation and Works Fees and Charges" be approved.
  2. That the Stormwater Fees and Charges By-law 0295-2020, as amended, be repealed effective at the end of March 31, 2023.
  3. That User Fees and Charges By-law 0247-2021, as amended, be repealed effective at the end of December 31, 2022.
  4. That Schedule “B-4”, Stormwater Fees and Charges incorporating new, revised and existing charges, effective April 1, 2023 through to the end of March 31, 2024 (as outlined in Appendix 3 attached to the Corporate Report dated November 7, 2022 from the Commissioner of Transportation and Works entitled “2023 Transportation and Works Fees and Charges”) be approved.
  5. That a new consolidated user fees and charges by-law effective January 1, 2023, which will incorporate the approved fees and charges of various City departments, be enacted to incorporate and establish new, revised, and existing fees and charges for the Transportation and Works Department as outlined in the Corporate Report dated November 7, 2022 from the Commissioner of Transportation and Works entitled, "2023 Transportation and Works Fees and Charges."

  YES (12)

  Mayor Crombie, Councillor S. Dasko, Councillor C. Fonseca, Councillor J. Kovac, Councillor C. Parrish, Councillor D. Damerla, Councillor M. Mahoney, Councillor S. McFadden, Councillor A. Tedjo, Councillor J. Horneck, Councillor M. Reid, and Councillor B. Butt

  Carried (12 to 0)

9.3

2023 Road Occupancy, Lot Grading and Municipal Services Protection Deposits Update

No discussion took place.

• RECOMMENDATION BC-0008-2022
  Moved By Councillor C. Fonseca
  1. That a by-law be enacted to amend Schedule “A” of Lot Grading and Municipal Services Protection Deposit By-law 0223-2020, effective January 1, 2023, to effect housekeeping measures and general amendments as outlined in the report from the Commissioner of Transportation and Works, dated November 7, 2022 and entitled “2023 Road Occupancy, Lot Grading and Municipal Services Protection Deposits Update".
  2. That a by-law be enacted to amend Schedule “A” of the Road Occupancy Permit By-law 0224-2020, effective January 1, 2023, to effect housekeeping measures and general amendments as outlined in the report from the Commissioner of Transportation and Works, dated November 7, 2022 and entitled “2023 Road Occupancy, Lot Grading and Municipal Services Protection Deposits Update".

  YES (11)	Mayor Crombie, Councillor S. Dasko, Councillor C. Fonseca, Councillor J. Kovac, Councillor C. Parrish, Councillor D. Damerla, Councillor S. McFadden, Councillor A. Tedjo, Councillor J. Horneck, Councillor M. Reid, and Councillor B. Butt
  ABSENT (1)	Councillor M. Mahoney

  Carried (11 to 0)

9.4

2023 Recreation Program Fees and Rental Rates

Members of the Committee spoke to the matter and raised questions and concerns regarding golf fees, cost recovery, subsidized rates and the recertification rates for aquatic leadership. Kristina Zietsma, Director of Recreation and Jodi Robillos, Commissioner of Community Services responded to questions from the Committee.

DIRECTION to staff was given to report back on the Golf Fees outlined in Appendix 5 attached to the corporate report.

• RECOMMENDATION BC-0009-2022
  Moved By Councillor S. Dasko
  1. That the Recreation rental rates incorporating new, revised and existing charges for Meeting Rooms, Food Services and Banquets, Garry W. Morden Training Centre, Pools, Civic Centre, Central Library, sundries and minor centres, effective January 1, 2023 through to December 31, 2023 as outlined in Appendix 1 attached to the Corporate Report dated October 7, 2022 from the Commissioner of Community Services entitled "2023 Recreation Programs Fees and Rental Rates" be approved.
  2. That the Recreation rental rates incorporating new, revised and existing charges for Arenas, Gyms and Indoor Artificial Turf, effective May 1, 2023 through to April 30, 2024 as outlined in Appendix 3 attached to the Corporate Report dated October 7, 2022 from the Commissioner of Community Services entitled "2023 Recreation Programs Fees and Rental Rates" be approved.
  3. That the Recreation program fees incorporating new, revised and existing charges for Recreation programs, effective the start date of spring 2023 recreation program through to the end date of winter session 2024 as outlined in Appendix 5 attached to the Corporate Report dated October 7, 2022 from the Commissioner of Community Services entitled "2023 Recreation Programs Fees and Rental Rates" be approved, with the exception of the golf fees. 
  4. That User Fees and Charges By-law 0247-2021, as amended, be repealed effective at the end of December 31, 2022.
  5. That a new consolidated user fees and charges by-law, effective January 1, 2023, which
     will include the approved fees and charges of various City departments, be enacted to incorporate and establish the new, revised, and existing Recreation program fees and rental rates, with the exception of the golf fees as outlined in Appendix 1, Appendix 3 and Appendix 5 of the Corporate Report dated, October 7, 2022 from the Commissioner of Community Services entitled "2023 Recreation Programs Fees and Rental Rates." 
  6. That the program fees and rental rates currently listed in Schedule “E-2” (Recreation Rental Rates – Arenas, Gyms and Indoor Artificial Turf) and Schedule “E-3” (Recreation Program Fees and Charges) of User Fees and Charges By-law 0247-2021 which are applicable to April 30, 2023 or the end date of the Winter 2023 recreation program, be incorporated to the new consolidated fees and charges by-law.

  YES (12)

  Mayor Crombie, Councillor S. Dasko, Councillor C. Fonseca, Councillor J. Kovac, Councillor C. Parrish, Councillor D. Damerla, Councillor M. Mahoney, Councillor S. McFadden, Councillor A. Tedjo, Councillor J. Horneck, Councillor M. Reid, and Councillor B. Butt

  Carried (12 to 0)

9.5

2023 Parks, Forestry & Environment Fees and Charges

Members of the Committee spoke to the matter and raised questions and concerns regarding City sponsorships, sports fields’ rates, dog walking permits, and tree related fees. Jodi Robillos, Commissioner of Community Services and Nadia Paladino, Director of Parks, Forestry and Environment responded to questions from the Committee.

• RECOMMENDATION BC-0010-2022
  Moved By Councillor C. Parrish
  1. That the Parks, Forestry & Environment fees and charges, as outlined in Appendix 1, Appendix 2, and Appendix 3 attached to the Corporate Report dated September 29, 2022 from the Commissioner of Community Services entitled “2023 Parks, Forestry and Environment Fees and Charges” be approved.
  2. That User Fees and Charges By-law 0247-2021, as amended, be repealed effective at the end of December 31, 2022.
  3. That a new consolidated user fees and charges by-law, effective January 1, 2023, which will include the approved fees and charges of various City departments, be enacted to incorporate and establish the new, revised, and existing fees and charges for the Parks, Forestry and Environment division as outlined in Appendix 1, Appendix 2 and Appendix 3 attached to the Corporate Report dated September 29, 2022 from the Commissioner of Community Services entitled, “2023 Parks, Forestry and Environment Fees and Charges”.

  YES (12)

  Mayor Crombie, Councillor S. Dasko, Councillor C. Fonseca, Councillor J. Kovac, Councillor C. Parrish, Councillor D. Damerla, Councillor M. Mahoney, Councillor S. McFadden, Councillor A. Tedjo, Councillor J. Horneck, Councillor M. Reid, and Councillor B. Butt

  Carried (12 to 0)

9.6

2023 Culture Program Fees and Rental Rates

Councillor Butt made positive comments about filming within the City.

• RECOMMENDATION BC-0011-2022
  Moved By Councillor B. Butt
  1. That the Culture program fees incorporating new, revised and existing charges for Culture programs, effective January 1, 2023 through to December 31, 2023, with the exception of general programs and camp fees, which are effective the start date of spring 2023 programs through to the end date of winter session 2023, as outlined in Appendix 1 attached to the Corporate Report dated September 30, 2022 from the Commissioner of Community Services entitled “2023 Culture Programs Fees and Rental Rates” be approved.
  2. That the Culture Education Program fees currently listed in Schedule “F-3” of User Fees and Charges By-law 0247-2021, which are applicable until the end of August 31, 2023, be added to the new consolidated fees and charges by-law.
  3. That the Culture Education Program fees incorporating new, revised and existing charges for Culture School Education programs from September 1, 2023 through to August 31, 2024, as outlined in Appendix 2 attached to the Corporate Report dated September 30, 2022 from the Commissioner of Community Services entitled “2023 Culture Programs Fees and Rental Rates” be approved.
  4. That the Culture rental rates incorporating new, revised and existing charges for Culture rental rates and services, as outlined in Appendix 3 attached to the Corporate Report dated September 30, 2022 from the Commissioner of Community Services entitled "2023 Culture Programs Fees and Rental Rates" be approved.
  5. That User Fees and Charges By-law 0247-2021 as amended, be repealed effective at the end of December 31, 2022.

      

  6. That a new consolidated fees and charges by-law, effective January 1, 2023, which will incorporate the approved fees and charges of various City departments, be enacted to incorporate and establish the new, revised, and existing Culture Program fees and rental rates as outlined in the Corporate Report dated September 30, 2022 from the Commissioner of Community Services entitled, "2023 Culture Programs Fees and Rental Rates".
  7. That the Culture program fees and charges currently listed in Schedule “F-2” of User Fees and Charges By-law 0247-2021, which are applicable until the end of winter session 2023, be added to the new consolidated fees and charges by-law.
  8. That the Culture rental rates and services fees currently listed under Resident Artist Fees in Schedule “F-1” of User Fees and Charges By-law 0247-2021, as amended, be added to the new consolidated fees and charges by-law, which will apply to memberships initiated in 2022 and expiring in 2023.

  YES (12)

  Mayor Crombie, Councillor S. Dasko, Councillor C. Fonseca, Councillor J. Kovac, Councillor C. Parrish, Councillor D. Damerla, Councillor M. Mahoney, Councillor S. McFadden, Councillor A. Tedjo, Councillor J. Horneck, Councillor M. Reid, and Councillor B. Butt

  Carried (12 to 0)

9.7

2023 Fire & Emergency Services Fees and Charges

Members of the Committee spoke to the matter and raised questions and concerns regarding non-emergency elevator, natural gas and/or hazardous materials incidents as well as false fire alarms rates. Stephane Malo, Deputy Chief Operations responded to questions from the Committee. 

DIRECTION to staff was given to provide a progress report on the amount of false fire alarms.  

• RECOMMENDATION BC-0012-2022
  Moved By Councillor B. Butt
  1. That the Fire & Emergency Services fees and charges, as outlined in Appendix 1 attached to the Corporate Report dated September 30, 2022 from the Commissioner of Community Services entitled “2023 Fire & Emergency Services Fees and Charges” be approved.
  2. That User Fees and Charges By-Law 0247-2021, as amended, be repealed effective at the end of December 31, 2022.
  3. That a new consolidated fees and charges by-law, effective January 1, 2023, which will incorporate the approved fees and charges of various City departments, be enacted to incorporate and establish, revised and existing fees and charges for Fire & Emergency Services as outlined in the Corporate Report dated September 30, 2022 from the Commissioner of Community Services entitled “2023 Fire & Emergency Services Fees and Charges”.

  YES (12)

  Mayor Crombie, Councillor S. Dasko, Councillor C. Fonseca, Councillor J. Kovac, Councillor C. Parrish, Councillor D. Damerla, Councillor M. Mahoney, Councillor S. McFadden, Councillor A. Tedjo, Councillor J. Horneck, Councillor M. Reid, and Councillor B. Butt

  Carried (12 to 0)

9.8

2023 Library Fees and Charges

Councillors Horneck and Mahoney made positive comments regarding the removal of Hold Not Picked Up fee and thanked the Library Board for their work.

• RECOMMENDATION BC-0013-2022
  Moved By Councillor J. Kovac
  1. That the Library Fees and Charges incorporating new, revised and existing Library Fees as outlined in Appendix 1 attached to the Corporate Report dated September 30, 2022 from the Commissioner of Community Services entitled “2023 Library Fees and Charges” be approved.
  2. That User Fees and Charges By-law 0247-2021, as amended, be repealed effective at the end of December 31, 2021.
  3. That a consolidated fees and charges by-law, effective January 1, 2023, which will incorporate the approved fees and charges of various City departments, be enacted to incorporate and establish the new revised, and existing Library Fees and charges as outlined in the Corporate Report dated September 30, 2022 from the Commissioner of Community Services entitled, “2023 Library Fees and Charges”.

  YES (12)

  Mayor Crombie, Councillor S. Dasko, Councillor C. Fonseca, Councillor J. Kovac, Councillor C. Parrish, Councillor D. Damerla, Councillor M. Mahoney, Councillor S. McFadden, Councillor A. Tedjo, Councillor J. Horneck, Councillor M. Reid, and Councillor B. Butt

  Carried (12 to 0)

9.9

2023 Planning Act Processing Fees and Charges

Members of the Committee spoke to the matter and raised questions and concerns regarding the electronic payments and Bill 23 and Bill 109 impacts.  Andrew Whittemore, Commissioner of Planning and Building responded to questions from the Committee. 

• RECOMMENDATION BC-0014-2022
  Moved By Councillor C. Parrish
  1. That the Planning Act processing fees and charges, as outlined in Appendix 1 attached to the Corporate Report dated October 5, 2022 from the Commissioner of Planning and Building entitled "2023 Planning Processing Fees and Charges" be approved.
  2. That a consolidated fees and charges by-law, effective January 1, 2023, which will incorporate the approved fees and charges of various City departments, be enacted to incorporate and establish new, revised and existing fees and charges for the Planning and Building Department, Corporate Services Department, and Transportation and Works Department as outlined in Appendix 1 attached to the Corporate Report dated October 5, 2022 from the Commissioner of Planning and Building entitled, "2023 Planning Act Processing Fees and Charges".

  YES (12)

  Mayor Crombie, Councillor S. Dasko, Councillor C. Fonseca, Councillor J. Kovac, Councillor C. Parrish, Councillor D. Damerla, Councillor M. Mahoney, Councillor S. McFadden, Councillor A. Tedjo, Councillor J. Horneck, Councillor M. Reid, and Councillor B. Butt

  Carried (12 to 0)

9.10

2023 General Fees and Charges

No discussion took place.

• RECOMMENDATION BC-0015-2022
  Moved By Councillor S. McFadden
  1. That the general fees and charges outlined in Appendix 1 attached to the corporate report dated November 2, 2022, from the Commissioner of Corporate Services and Chief Financial Officer, entitled, “2023 General Fees and Charges” be approved.
  2. That User Fees and Charges By-law 0247-2021, as amended, be repealed effective at the end of December 31, 2022.
  3. That a consolidated fees and charges By-law, effective January 1, 2023, which will incorporate the approved fees and charges of various City departments, be enacted to incorporate and establish new, revised and existing fees and charges for the 2023 General Fees and Charges as outlined in the Corporate Report dated November 2, 2022 from the Commissioner of Corporate Services and Chief Financial Officer, entitled, “2023 General Fees and Charges”.

  YES (12)

  Mayor Crombie, Councillor S. Dasko, Councillor C. Fonseca, Councillor J. Kovac, Councillor C. Parrish, Councillor D. Damerla, Councillor M. Mahoney, Councillor S. McFadden, Councillor A. Tedjo, Councillor J. Horneck, Councillor M. Reid, and Councillor B. Butt

  Carried (12 to 0)

9.11

2023 Advance Capital Project Approval

Members of the Committee spoke to the matter and raised questions and concerns regarding deferring capital expenditures, Cooksville Creek Flood Storage Facility and vehicle and equipment replacement. Shari Lichterman, Commissioner of Corporate Services and Chief Financial Officer and Geoff Wright, Commissioner of Transportation and Works responded to questions from the Committee.

• RECOMMENDATION BC-0016-2022
  Moved By Councillor C. Parrish
  1. That the corporate report entitled “2023 Advanced Capital Project Approval”, dated November 1, 2022, from the Commissioner of Corporate Services and Chief Financial Officer, be approved.
  2. That staff proceed with tenders and proposals where required for the projects listed in Appendix 1 in advance of 2023 budget approval.
  3. That funding be approved for $13,456,000 for projects listed in Appendix 1 to proceed in the first quarter of 2023.

  YES (12)

  Mayor Crombie, Councillor S. Dasko, Councillor C. Fonseca, Councillor J. Kovac, Councillor C. Parrish, Councillor D. Damerla, Councillor M. Mahoney, Councillor S. McFadden, Councillor A. Tedjo, Councillor J. Horneck, Councillor M. Reid, and Councillor B. Butt

  Carried (12 to 0)

10.

CLOSED SESSION - Nil.

11.

ADJOURNMENT

12:34PM (Councillor Tedjo)