Budget Committee

Meeting #:
Date:	Monday, November 30, 2020
Time:	9:30AM - 12:30PM
Location:	Online Video Conference

Members

• Mayor Bonnie Crombie, Chair
• Councillor Stephen Dasko, Ward 1
• Councillor Karen Ras, Ward 2
• Councillor Chris Fonseca, Ward 3
• Councillor John Kovac , Ward 4
• Councillor Carolyn Parrish, Ward 5
• Councillor Ron Starr, Ward 6
• Councillor Dipika Damerla , Ward 7
• Councillor Matt Mahoney, Ward 8
• Councillor Pat Saito, Ward 9
• Councillor Sue McFadden, Ward 10
• Councillor George Carlson, Ward 11

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1.

RECONVENE

9:32 AM

2.

APPROVAL OF AGENDA

Mayor Crombie noted which Service Area Presentations would be presented; Recreation, Parks, Forestry & Environment, Information Technology and Land Development Services.  Mayor Crombie also noted that the order of the Agenda be amended to have Parks, Forestry and Environment present first to accommodate a scheduling request.

 

Approved as amended (Councillor Dasko)

 

Geoff Wright, Commissioner of Transportation and Works briefly spoke to the recent lockdown infractions.

3.

DECLARATION OF CONFLICT OF INTEREST

Nil.

4.

DEPUTATIONS

Considered on November 23:

4.1

Gary Kent, Commissioner of Corporate Services and Chief Financial Officer to provide Opening Remarks with respect to the 2021 Budget

• RECOMMENDATION BC-0022-2020
  Moved By Counicllor S. McFadden

  That the deputation by Gary Kent, Commissioner of Corporate Services and Chief Financial Officer providing opening remarks with respect to the 2021 Budget be received.

  Received

4.2

Andrew Grantham, Executive Director and Senior Economist, CIBC Capital Markets with respect to the Economic Outlook

• RECOMMENDATION BC-0023-2020
  Moved By Councillor K. Ras

  That the deputation and associated presentation by Andrew Grantham, Executive Director and Senior Economist, CIBC Capital Markets with respect the Economic Outlook be received.

  Received

4.3

Bonnie Brown, Director, Economic Development with respect to Mississauga’s Economic Update

• RECOMMENDATION BC-0024-2020
  Moved By Councillor P. Saito

  That the deputation and associated presentation by Bonnie Brown, Director, Economic Development with respect to Mississauga's Economic Update be received.

  Received

4.4

Jeff Jackson, Director of Finance and Treasurer to provide the 2021 Budget Overview

(Item 7.2, 7.3, 7.4, 7.5 and 7.7)

• RECOMMENDATION BC-0025-2020
  Moved By Councillor K. Ras

  That the deputation and associated presentation by Jeff Jackson, Director of Finance and Treasurer with respect to the 2021 Budget Overview be received. 

  Received

5.

PUBLIC QUESTION PERIOD - 15 Minute Limit

(Public Question Period will be considered at each Budget Committee Meeting Date)

Public Comments: Advance registration is required to participate and/or to make comments in the virtual public meeting. Any member of the public interested in speaking to an item listed on the agenda must register by calling 905-615-3200 ext. 5425 or at by Thursday, November 19, 2020 before 4:00PM.

Pursuant to Section 42 of the Council Procedure By-law 0139-2013, as amended:

Budget Committee may grant permission to a member of the public to ask a question of Budget Committee, with the following provisions:

1. The question must pertain to a specific item on the current agenda and the speaker will state which item the question is related to.
2. A person asking a question shall limit any background explanation to two (2) statements, followed by the question.
3. The total speaking time shall be five (5) minutes maximum, per speaker.

 

Chris Mackie, MIRANET inquired about the Stormwater billing unit rates, mitigation and charges.

Helen Noehammer, Director of Infrastructure Planning and Engineering Services responded by noting the billing per unit are applied to each property and assigned based on characteristics.  Ms. Noehammer further noted the that Stormwater mitigation is determined through the Stormwater Charge Credit Application process that involves property owners submitting engineering reports showcasing the implemented stormwater best management practices. She also noted that forecasting increase is based on the increase in credits, the asset management plan, the replacement of storm sewers and the growth of the program.

 

Gary Kent, Commissioner of Corporate Services and Chief Financial Officer responded by noting the GTAA (Great Toronto Airport Authority) are being charged a Stormwater fee.

6.

CONSENT AGENDA

Considered on November 24 

7.

MATTERS TO BE CONSIDERED

(On November 23, 2020 Budget Committee gave direction to staff on the service presentations that are required for the Budget Committee meetings on November 24 and 30, 2020)

7.1

Service Area Presentations (15 minutes for each presentation)

To be considered on November 24 and/or November 30:

a) MiWay
b) Roads
c) Regulatory Services

d) Culture
e) Fire & Emergency Services
f) Mississauga Library
g) Recreation
h) Parks, Forestry & Environment

i) Facilities & Property Management
j) Information Technology
k) Legislative Services
l) Business Services

m) Land Development Services
n) City Manager’s Office
o) Financial Transactions
p) Mayor and Members of Council

q) Stormwater

Parks, Forestry & Environment

Presented by Jodi Robillos, Director, Parks, Forestry and Environment  

Members of the Committee spoke to the matter and raised the following questions and concerns:

• Workforce trends;
• Challenges with recruitment for seasonal staff;
• COVID Impacts;
• GHG (greenhouse gas) emissions targets;
• Suggested exploring jointed partnerships with the school boards for parking on school properties;
• Public Tree by-law and FTEs;
• One Million Trees Campaign;
• Tree Planting, Park and Shoreline Clean-ups;
• Stewardships;
• Multi-use trails winter maintenance;
• Natural ice rinks;
• Join Coral Volunteers; and
• Park washrooms;

Ms. Robillos responded to questions from the Committee.

 

Councillor Parrish requested that staff explore the opportunity to affiliate with Join Coral, a volunteer organization that participates in park clean-ups.

 

Received (Councillor Ras)

Recommendation BC-0033-2020

 

Recreation

Presented by Kristina Zietsma, Director, Recreation  

Members of the Committee spoke to the matter and raised the following questions and concerns:

• Space allocation regarding senior programming;
• Community groups;
• Irrigation project at Brae Ben;
• Outdoor winter activities at golf course during the winter months;
• High Five training;
• Accessibility and inclusion (i.e. Para-Aquatics); and
• Bike Parking.

Ms. Zietsma and Shari Lichterman, Commissioner of Community Services responded to questions from the Committee.

 

Received (Councillor McFadden)

Recommendation BC-0033-2020

 

Information Technology

Presented by Shawn Slack, Director of Information Technology and Chief Information Officer

Members of the Committee spoke to the matter and raised the following questions and concerns:

• Seamless and successful transition to virtual Council and Committee meetings,
• FTE breakdown;
• Total gross expenditures noted in the 2023 forecast;
• Being a Smart City;
• Innovation corridor focus on broadband, housing, and transit;
• Lakeview and Bright Water corridors; and
• Federal Funding Announcements.

Mr. Slack responded to questions from the Committee.

 

Received (Councillor Fonseca)

Recommendation BC-0033-2020

 

Land Development Services

Presented by Andrew Whittemore, Commissioner of Planning and Building

Members of the Committee spoke to the matter and raised the following questions and concerns:

• PPJs (people and jobs (ppj) per hectare (ha));
• Intensification, density and growth rate;
• Building permits;
• Working from home feasibility;
• Online service payments;
• Planning development timelines;
• Challenges with processes and coaching to create for better efficiencies;
• Development Liaison job position;
• Suggested creating a Planning standing Committee at the Region of Peel;
• COVID contract tracing on construction sites;
• Cost recovery;
• Committee of Adjustment applications;
• MTSA (major transit station area) study; and
• Funding allocation between the Region and the City.

Mr. Whittemore and Jason Bevan, Director of City Planning Strategies responded to questions from the Committee.

Councillor Ras requested benchmarking with other municipalities metrics regarding planning development timelines.

 

Received (Councillor Ras)

Recommendation BC-0033-2020

7.2

2021 Advance Project Approval

Considered on November 24.

• RECOMMENDATION BC-0026-2020
  Moved By Councillor K. Ras
  1. That the report of the Commissioner of Corporate Services and Chief Financial Officer dated November 4, 2020 and titled “2021 Advance Project Approval” be received for information.
  2. That staff proceed with tenders and proposals where required for the projects listed in appendix 1 in advance of 2021 budget approval, with the exception of the AM-Asset Management Program and the West Credit Site.
  3. That funding be approved in the amount of $ 18,070,100 regarding the projects listed in appendix 1, with the exception of the AM-Asset Management Program and the West Credit Sit, so that the projects may proceed in Q1 2021.

  YES (12)

  Mayor Crombie, Councillor S. Dasko, Councillor K. Ras, Councillor C. Fonseca, Councillor J. Kovac , Councillor C. Parrish, Councillor R. Starr, Councillor D. Damerla, Councillor M. Mahoney, Councillor P. Saito, Counicllor S. McFadden, and Councillor G. Carlson

  Vote Type: Majority (Voted), Recorded
  Carried (12 to 0)

7.3

2021 Budget Engagement Results

Considered on November 24.

• RECOMMENDATION BC-0027-2020
  Moved By Councillor K. Ras

  That the 2021 Budget Engagement Results report dated November 3, 2020 from the Commissioner of Corporate Services and Chief Financial Officer be received for information.

  YES (12)

  Mayor Crombie, Councillor S. Dasko, Councillor K. Ras, Councillor C. Fonseca, Councillor J. Kovac , Councillor C. Parrish, Councillor R. Starr, Councillor D. Damerla, Councillor M. Mahoney, Councillor P. Saito, Counicllor S. McFadden, and Councillor G. Carlson

  Vote Type: Majority (Voted), Recorded
  Carried (12 to 0)

7.4

2021 Budget Considerations (CONSENT)

• RECOMMENDATION BC-0028-2020
  Moved By Councillor P. Saito

  That the report dated November 4, 2020, entitled “2021 Budget Considerations” from the Commissioner of Corporate Services and Chief Financial Officer be received for information.

  YES (12)

  Mayor Crombie, Councillor S. Dasko, Councillor K. Ras, Councillor C. Fonseca, Councillor J. Kovac , Councillor C. Parrish, Councillor R. Starr, Councillor D. Damerla, Councillor M. Mahoney, Councillor P. Saito, Counicllor S. McFadden, and Councillor G. Carlson

  Vote Type: Majority (Voted), Recorded
  Carried (12 to 0)

7.5

Provincial Budget – Property Tax Impacts (CONSENT)

• RECOMMENDATION BC-0029-2020
  Moved By Councillor K. Ras

  That the report of the Commissioner of Corporate Services and Chief Financial Officer dated November 10, 2020 entitled "Provincial Budget – Property Tax Impacts” be received for information.

  YES (12)

  Mayor Crombie, Councillor S. Dasko, Councillor K. Ras, Councillor C. Fonseca, Councillor J. Kovac , Councillor C. Parrish, Councillor R. Starr, Councillor D. Damerla, Councillor M. Mahoney, Councillor P. Saito, Counicllor S. McFadden, and Councillor G. Carlson

  Vote Type: Majority (Voted), Recorded
  Carried (12 to 0)

7.6

Low Income Seniors Tax Relief Threshold Levels

Considered on November 24.

• RECOMMENDATION BC-0030-2020
  Moved By Councillor P. Saito

  That the report of the Commissioner of Corporate Services and Chief Financial Officer dated October 27, 2020 entitled “Low Income Seniors Tax Relief Threshold Levels” be received for information.

  YES (12)

  Mayor Crombie, Councillor S. Dasko, Councillor K. Ras, Councillor C. Fonseca, Councillor J. Kovac , Councillor C. Parrish, Councillor R. Starr, Councillor D. Damerla, Councillor M. Mahoney, Councillor P. Saito, Counicllor S. McFadden, and Councillor G. Carlson

  Vote Type: Majority (Voted), Recorded
  Carried (12 to 0)

7.7

Continuous Improvement Update (CONSENT)

• RECOMMENDATION BC-0031-2020
  Moved By Councillor K. Ras

  That the report titled “Continuous Improvement Update” dated November 3, 2020 from the Commissioner of Corporate Services and Chief Financial Officer be received for information.

  YES (12)

  Mayor Crombie, Councillor S. Dasko, Councillor K. Ras, Councillor C. Fonseca, Councillor J. Kovac , Councillor C. Parrish, Councillor R. Starr, Councillor D. Damerla, Councillor M. Mahoney, Councillor P. Saito, Counicllor S. McFadden, and Councillor G. Carlson

  Vote Type: Majority (Voted), Recorded
  Carried (12 to 0)

7.8

Municipal Act Reporting Requirements Under Ontario Regulation 284/09 (CONSENT)

• RECOMMENDATION BC-0032-2020
  Moved By Councillor K. Ras

  That the report dated October 16, 2020, entitled “Municipal Act Reporting Requirements Under Ontario Regulation 284/09” from the Commissioner of Corporate Services and Chief Financial Officer be approved.

  YES (12)

  Mayor Crombie, Councillor S. Dasko, Councillor K. Ras, Councillor C. Fonseca, Councillor J. Kovac , Councillor C. Parrish, Councillor R. Starr, Councillor D. Damerla, Councillor M. Mahoney, Councillor P. Saito, Counicllor S. McFadden, and Councillor G. Carlson

  Vote Type: Majority (Voted), Recorded
  Carried (12 to 0)

8.

COUNCILLOR ENQUIRIES

Councillor Parrish requested for a corporate report on exploring the feasibility of different revenue streams as a rate per use, not as an addition to the property tax bill and to provide the report to other municipalities for potential use to lobby the Province.

9.

CLOSED SESSION

Considered on November 30:

The Budget Committee moved into closed session at 12:01PM.

 

Councillor Damerla took over as Chair, Mayor Crombie departed the meeting at 12:05PM.

 

(Pursuant to Subsection 239(2) of the Municipal Act, 2001)

• RECOMMENDATION

  Whereas the Municipal Act, 2001, as amended, requires Council to pass a motion prior to closing part of a meeting to the public;

  And whereas the Act requires that the motion states the act of the holding of the closed meeting and the general nature of the matter to be considered at the closed meeting;

  Now therefore be it resolved that a portion of the Budget Committee meeting to be held on November 30, 2020 shall be closed to the public to deal with the following matter:

  (Pursuant to Subsection 239(2) of the Municipal Act, 2001)

  1. Labour Relations or Employee Negotiations: 2021 Total Compensation
  Received

9.1

Labour Relations or Employee Negotiations: 2021 Total Compensation 

Lori Kelly, Director, Human Resources, and Elena Shiganova, Senior Manager Total Rewards presented the 2021 Total Compensation.  Ms. Kelly, Paul Mitcham, City Manager and CAO, Gary Kent, Commissioner of Corporate Services and Chief Financial Officer and Shari Lichterman, Commissioner of Community Services responded to questions from Committee with respect to the presentation.

 

Mayor Crombie re-joined the meeting at 12:47PM during the discussion of Item 8.1.

The Committee moved out of closed session at 12:50PM.

 

As a result of the Closed Session, the following recommendation was voted on during Open Session:

• RECOMMENDATION BC-0034-2020
  Moved By Counicllor S. McFadden

  That the closed session presentation with respect to the 2021 Total Compensation be received.

  YES (12)

  Mayor Crombie, Councillor S. Dasko, Councillor K. Ras, Councillor C. Fonseca, Councillor J. Kovac , Councillor C. Parrish, Councillor R. Starr, Councillor D. Damerla, Councillor M. Mahoney, Councillor P. Saito, Counicllor S. McFadden, and Councillor G. Carlson

  Vote Type: Majority (Voted), Recorded
  Carried (12 to 0)

10.

ADJOURNMENT

12:51PM (Councillor Kovac)