Governance Committee

Meeting #:
Date:
Time:
-
Location:
Online Video Conference
Members
  • Mayor Bonnie Crombie
  • Councillor Karen Ras, Ward 2
  • Councillor Pat Saito, Ward 9 (Chair)
  • Councillor George Carlson, Ward 11
  • Councillor Carolyn Parrish, Ward 5
  • John Magill, Citizen Member
  • Sandy Milakovic, Citizen Member (Vice-Chair)
Staff Present
  • Angie Melo
  • Reanne Kassar
  • Michelle Sanstra

Staff Present

Paul Mitcham, City Manager

Andra Maxwell, City Solicitor

Shari Lichterman, Commissioner, Corporate Services & CFO

Diana Rusnov, Director, Legislative Services & City Clerk

Sacha Smith, Manager, Legislative Services & Deputy City Clerk

Michelle Sanstra, Legislative Coordinator

 

1.
CALL TO ORDER - 1PM
 

2.
INDIGENOUS LAND STATEMENT
 

Councillor Saito, Chair recited the Indigenous Land Statement.

3.
APPROVAL OF AGENDA
 

Approved (Councillor Parrish)

4.
DECLARATION OF CONFLICT OF INTEREST
 

5.
MINUTES OF THE PREVIOUS MEETING
 

6.
PRESENTATIONS - Nil
 

7.
DEPUTATIONS - Nil
 

8.
PUBLIC QUESTION PERIOD - 15 Minute Limit
 

No members of the public registered to speak.

9.
CONSENT AGENDA
 

That the following items were approved on the Consent Agenda:

  • 10.3 Email dated October 15, 2021 from Robert Swayze, Integrity Commissioner Regarding Changes to the Council Code of Conduct
  • 10.4 Status of the Governance Committee Work Plan

10.
MATTERS CONSIDERED
 

10.1
Options for Closed Meeting Investigation Services
This item has attachments. 

1.Options for Closed Meeting Investigation Services - 0611-2021.pdf
2.Appendix 1 2022 Addendum Notice Mississauga.pdf
3.Appendix 2 Municipal Act v Ombudsman Chart.pdf

Andra Maxwell, City Solicitor spoke to the Options of Closed Meeting Investigation Services.

Members of the Committee support utilizing the Ombudsman for the renewal term in 2022 and 2022-2026 term of Council

Councillor Saito commented on the Region of Peel's protocol when moving into closed session and inquired if that protects the municipality. Diana Rusnov, Director responded that it's a good reminder and if warranted will remind Council Members to ensure the proper precautions are taken.

  • RECOMMENDATIONGOV-0021-2021
    Moved ByCouncillor K. Ras
    1. That the Corporate Report from the City Solicitor dated October 6, 2021, entitled “Options for Closed Meeting Investigation Services” be received for information.
    2. That the City utilize the Ontario Ombudsman as the Closed Meeting Investigator for the 2022 term and 2022-2026 term of Council; and further that this be reviewed before the end of the 2026 term.
    Received

10.2
Vote by Proxy for Council Update
This item has attachments. 

1.Proxy Voting at Council Update - 0676-2021.pdf
2.Appendix 1 - Proxy Voting at Council_Nov 2021.pdf

Parrish spoke to the bench marking of other municipalities and clarified when the Region of Peel Council utilizes Proxy Voting. equitable chance with the two lower tier municipalities that can send substitutes.

Members of the Committee spoke to the potential benefits and flexibility of proxy voting and raised concerns regarding restrictions in the Act.

Members of the Committee agreed to defer Vote by Proxy for Council until the end March 2022.

  • RECOMMENDATIONGOV-0022-2021
    Moved ByCouncillor C. Parrish

    That the Corporate report dated November 5, 2021 from the Commissioner of Corporate Services and Chief Financial Officer entitled “Proxy Voting at Council – Update’, be deferred until hybrid and online Council and Committee meetings are reviewed in March 2022.

    Deferred

10.3
Email dated October 15, 2021 from Robert Swayze, Integrity Commissioner Regarding Changes to the Council Code of Conduct
This item has attachments. 

1.Email from Robert Swayze - Changes to the Council Code of Conduct.pdf
  • RECOMMENDATIONGOV-0024-2021
    Moved ByCouncillor G. Carlson

    That the email dated October 15, 2021 from Robert Swayze, Integrity Commissioner regarding Changes to the Council Code of Conduct, be received.

    Vote Type: Majority (Voted), Recorded
    Received

10.4
Status of the Governance Committee Work Plan
This item has attachments. 

1.Workplan November 2021.pdf
  • RECOMMENDATIONGOV-0025-2021
    Moved ByCouncillor G. Carlson

    That the status of the Governance Committee Work Plan items, updated for November 15, 2021 Governance Committee meeting, be received.

    Vote Type: Majority (Voted), Recorded
    Received

11.
INFORMATION ITEMS
 

12.
OTHER BUSINESS - Nil
 

13.
DATE OF NEXT MEETING - January 31, 2022
 

14.
ADJOURNMENT
 

1:30PM (J.Magill)

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