Audit Committee

Meeting #:
Date:	Monday, March 07, 2022
Time:	9:30 A.m. - 12:30 P.m.
Location:	Online Video Conference

Members Present

• Mayor Bonnie Crombie
• Councillor Stephen Dasko, Ward 1 (Vice-Chair)
• Councillor Pat Mullin, Ward 2
• Councillor Ron Starr, Ward 6
• Councillor Dipika Damerla , Ward 7 (Chair)

Staff Present

Paul Mitcham, City Manager and Chief Administrative Officer

Shari Lichterman, Commissioner of Corporate Services and Chief Financial Officer

Jodi Robillos, Commissioner of Community Services

Luis Souza, Director, Internal Audit

Kristina Zietsma, Director, Recreation

Jeff Jackson, Director, Finance and Treasurer

Wesley Anderson, Manager, Financial and Treasury Services

Yianni Foufas, Senior Internal Auditor

Barb Webster, Senior Internal Auditor

Dayna Obaseki, Legislative Coordinator, Acting Team Lead

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1.

CALL TO ORDER

Councillor Damerla, Chair called the meeting to order at 9:31AM.

2.

INDIGENOUS LAND STATEMENT

“We acknowledge the lands which constitute the present-day City of Mississauga as being part of the Treaty and Traditional Territory of the Mississaugas of the Credit First Nation, The Haudenosaunee Confederacy the Huron-Wendat and Wyandotte Nations. We recognize these peoples and their ancestors as peoples who inhabited these lands since time immemorial. The City of Mississauga is home to many global Indigenous Peoples.

As a municipality, the City of Mississauga is actively working towards reconciliation by confronting our past and our present, providing space for Indigenous peoples within their territory, to recognize and uphold their Treaty Rights and to support Indigenous Peoples. We formally recognize the Anishinaabe origins of our name and continue to make Mississauga a safe space for all Indigenous peoples.”

Councillor Damerla, Chair recited the Indigenous Land Statement.

Luis Souza, Director of Internal Audit provided a brief Internal Audit staff announcement.

3.

APPROVAL OF AGENDA

Approved (Councillor Mullin)

4.

DECLARATION OF CONFLICT OF INTEREST

Nil.

5.

MINUTES OF PREVIOUS MEETING

5.1

Audit Committee DRAFT Minutes - December 6, 2021

Approved (Councillor Dasko)

6.

DEPUTATIONS - Nil.

7.

PUBLIC QUESTION PERIOD - 15 Minute Limit

Public Comments: Advance registration is required to participate and/or to make comments in the virtual public meeting. Any member of the public interested in speaking to an item listed on the agenda must register by calling 905-615-3200 ext. 5425 or by emailing  by Thursday, March 3, 2022 before 4:00PM.

Pursuant to Section 42 of the Council Procedure By-law 0139-2013, as amended:

Audit Committee may grant permission to a member of the public to ask a question of Audit Committee, with the following provisions:

1. Questions may be submitted to the Clerk at least 24 hours prior to the meeting;
2. A person is limited to two (2) questions and must pertain specific item on the current agenda and the speaker will state which item the question is related to;
3. The total speaking time shall be five (5) minutes maximum, per speaker, unless extended by the Mayor or Chair; and
4. Any response not provided at the meeting will be provided in the format of a written response.

No members of the public registered to speak.

8.

CONSENT AGENDA

No items were approved under the Consent Agenda.

9.

MATTERS TO BE CONSIDERED

9.1

Internal Audit Activity Report and Work Plan 2022-2024

Members of the Committee spoke to the matter and raised the following questions and concerns regarding the scope and feedback of Internal Audit Customer Survey and the unit selection for the Corporate Risk Assessment.

Luis Souza, Director of Internal Audit responded to the questions from the Committee.

Mayor Crombie joined the meeting at 9:36AM during the discussion of Item 9.1.

• RECOMMENDATION AC-0001-2022
  Moved By Councillor P. Mullin

  That the Corporate Report dated February 18, 2022 from the Director, Internal Audit entitled “Internal Audit Activity Report and Work Plan 2022-2024” be approved.

  YES (4)	Mayor Crombie, Councillor Dasko, Councillor Damerla, and Councillor P. Mullin
  ABSENT (1)	Councillor R. Starr

  Carried (4 to 0)

9.2

Final Audit Report: Community Services Department, Recreation Division, Community Development Section – Community Group Registry Program Audit

Yianni Foufas, Senior Internal Auditor provided a presentation on the Community Group Registry Program Audit and noted the background, scope, objectives and action plans. Mr. Foufas highlighted the recommendations and the targeted completion dates.

Councillor Mullin spoke to the matter and raised the questions and concerns regarding the Community Group Registry Program corporate policy and the process for determining critical items.

Luis Souza, Director of Internal Audit and Kristina Zietsma, Director of Recreation responded to the question from Councillor Mullin.

• RECOMMENDATION AC-0002-2022
  Moved By Councillor P. Mullin

  That the report dated February 3, 2022 from the Director, Internal Audit with respect to final audit report, Community Services Department, Recreation Division, Community Development Section – Community Group Registry Program Audit, be received for information.

  YES (4)	Mayor Crombie, Councillor Dasko, Councillor Damerla, and Councillor P. Mullin
  ABSENT (1)	Councillor R. Starr

  Carried (4 to 0)

9.3

Status of Outstanding Audit Recommendations as of December 31, 2021

Councillor Damerla briefly spoke to the item and noted the progress regarding to the recommendations.

• RECOMMENDATION AC-0003-2022
  Moved By Mayor Crombie

  That the Corporate Report dated February 4, 2022 from the City Manager & Chief Administrative Officer regarding the status of outstanding audit recommendations as of December 31, 2021 be received for information.

  YES (4)	Mayor Crombie, Councillor Dasko, Councillor Damerla, and Councillor P. Mullin
  ABSENT (1)	Councillor R. Starr

  Carried (4 to 0)

10.

ENQUIRIES - Nil.

11.

CLOSED SESSION - Nil.

(Pursuant to Section 239(2) of the Municipal Act, 2001

12.

ADJOURNMENT

9:51AM (Councillor Dasko)