Governance Committee

Meeting #:
Date:
Time:
-
Location:
Online Video Conference
Members
  • Mayor Bonnie Crombie
  • Councillor Karen Ras, Ward 2
  • Councillor Pat Saito, Ward 9 (Chair)
  • Councillor George Carlson, Ward 11
  • Councillor Carolyn Parrish, Ward 5
  • John Magill, Citizen Member
  • Sandy Milakovic, Citizen Member (Vice-Chair)
Staff Present
  • Angie Melo
  • Reanne Kassar
  • Michelle Sanstra

Staff Present

Paul Mitcham, City Manager

Andra Maxwell, City Solicitor

Geoff Wright, Commissioner Transportation and Works

Shari Lichtherman, Commissioner Corporate Services and CFO

Wesley Anderson, Manager, Financial and Treasury Services 

Emma Calvert, Manager, Development Engineer and Construction

Helen Noehammer, Director Infrastructure Planning and Engineering Services 

Diana Rusnov, Director Legislative Services and City Clerk

Sacha Smith, Manager, Legislative Services and Deputy City Clerk

Uzma Shakir, Strategic Leader Diversity and Inclusion

Michelle Sanstra, Legislative Coordinator

 

1.
CALL TO ORDER - 1:01PM
 

2.
APPROVAL OF AGENDA
 

Approved By: (Councillor C. Parrish)

3.
DECLARATION OF CONFLICT OF INTEREST
 

4.
MINUTES OF PREVIOUS MEETING
 

Approved By:(J. Magill)

5.
PRESENTATIONS - Nil.
 

6.
DEPUTATIONS - Nil.
 

7.
PUBLIC QUESTION PERIOD - 15 Minute Limit
 

No members of the public registered to speak. 

8.
CONSENT AGENDA
 

The following item(s) were approved on Consent Agenda:

9.3 - Status of the Governance Committee Work Plan

9.
MATTERS CONSIDERED
 

9.1
Code of Conduct Overview with Robert Swayze
 

Robert Swayze, Integrity Commissioner provided an overview of the City's Code of Conduct, his role as the new Integrity Commissioner and spoke to revising B 9(4) of the City's Code of Conduct.

Members of the Committee engaged in discussions regarding the City's Code of Conduct and suggested:

  • Rule 5, Clause 5 be removed from the Code of Conduct
  • Rule 6, Clause 3 to be reviewed and updated to reflect the correct dates for the upcoming Municipal election year of 2022 by the City Clerk and for Mr. Swayze to revise and update the clause using City resources to ensure alignment with the Use of the City Resources Corporate Policy.

 

 

  • RECOMMENDATIONGOV-0016-2021
    Moved ByCouncillor K. Ras
    1. That the Code of Conduct Overview with Robert Swayze, Integrity Commissioner, be received.
    2. That Rule number 5, clause 5 be removed in its entirety from the Code of Conduct.
    3. That Rule number 6, clause 3 in the Code of Conduct be reviewed and updated to reflect the correct dates for the upcoming Municipal election year of 2022 by the City Clerk.
    4. That Robert Swayze, Integrity Commissioner revise and update Rule number 6, clause 3 in the Code of Conduct to ensure alignment with the Use of the City Resources Corporate Policy.

     

    Vote Type: Majority (Voted), Recorded
    Carried

9.2
Councillor Use of Social Media
 

Robert Swayze, Integrity Commissioner spoke to the Councillor Use of Social Media Policy,  and discussed the importance of social media, etiquette and the "mute" option.

Members of the Committee engaged in discussion regarding Use of Social Media Policy and agreed to include the clause "not to conceal your identity" to the policy.

Direction: For Robert Swayze, Integrity Commissioner to include in the Councillor use of Social Media Policy a clause that states "not to conceal your identity".

  • RECOMMENDATIONGOV-0017-2021
    Moved ByCouncillor K. Ras

    That the Councillor use of Social Media Policy be revised to include a clause “not to conceal your identity”.

    Vote Type: Majority (Voted), Recorded
    Carried

9.3
Status of the Governance Committee Work Plan
This item has attachments. 

1.Workplan September 2021.pdf

No discussion took place regarding this item.

  • RECOMMENDATIONGOV-0018-2021
    Moved ByJ. Magill

    That the Status of the Governance Committee Work Plan items, updated for the September 27, 2021 Governance Committee meeting, be received.

    Vote Type: Majority (Voted), Recorded
    Received

9.4
Correction to Corporate Report dated June 8, 2021 - Proposed Street Names to be added to the City of Mississauga Approved Street Name Reserve List
This item has attachments. 

1.Jasjit Singh Correction 18Aug2021 - 0550-2021.pdf
2.Appendix 1 Corporate Report Proposed Street Names for Reserve List - 0459-2021.pdf

This matter was referred to Governance Committee from General Committee on September 8, 2021 without a recommendation.

Members of the Committee engaged in discussion regarding Proposed Street Names to be added to the City of Mississauga Approved Street Name Reserve List and suggested that staff follow-up on recommendations, request letters of support from citizens, and pause adding names to the reserve list pending the report from staff with new processes. 

  • RECOMMENDATIONGOV-0019-2021
    Moved ByS. Milakovic
    1. That the corporate report entitled, “Correction to Corporate Report dated June 8, 2021 – Proposed Street Names to be added to the City of Mississauga Approved Street Name Reserve List” dated August 23, 2021 from the Commissioner of Transportation and Works, be received for information.
    2. That no further street names be added to the Street Name Reserve List until the Diversity review is completed by the City Manager’s Office.
    Vote Type: Majority (Voted), Recorded
    Carried

9.5
Elected Officials Communications Expenses during Election Periods
This item has attachments. 

1.Elected Officials Communications Expenses During Election Periods - 0525-2021.pdf

Councillor Parrish inquired about the Writ period for Councillor's running for other offices and suggested an internal rule should be in place to address the External Election period. Councillor Parrish also suggested that staff benchmark other municipalities for policies and best practices regarding the Writ Period. Shari Lichterman, Commissioner, Corporate Services and CFO responded that the Writ period is not in the Policy  

Direction: For staff to benchmark other municipalities policies and best practices regarding the Writ Period and to report back at the next meeting.

  • RECOMMENDATIONGOV-0020-2021
    Moved ByCouncillor C. Parrish

    That the report titled “Elected Officials Communications Expenses during Election Periods” dated September 1, 2021 from the Commissioner of Corporate Services and Chief Financial Officer be received for information.

    Carried

10.
INFORMATION ITEMS - Nil
 

11.
OTHER BUSINESS - Nil.
 

No discussion took place on this item.

12.
DATE OF NEXT MEETING - NOVEMBER 15, 2021 
 

13.
ADJOURNMENT
 

1:52 PM (S.Milakovic)

No Item Selected