Governance Committee

Meeting #:

Date:

Monday, May 29, 2023

Time:

1:00 PM

Location:

Council Chambers, Civic Centre, 2nd Floor

300 City Centre Drive, Mississauga, Ontario, L5B 3C1

And Online Video Conference

Members

• Mayor Bonnie Crombie
• Councillor Dipika Damerla, Ward 7
• Councillor Joe Horneck, Ward 6
• Councillor Matt Mahoney, Ward 8
• Councillor Brad Butt, Ward 11
• Harminder Dhillon, Citizen Member
• Jennifer Green Frank, Citizen Member

Staff Present

• Michelle Sanstra

---

1.

CALL TO ORDER

1:04 PM

1.1

Appointment of Chair

Diana Rusnov, Director of Legislative Services and City Clerk, called the meeting to order and called for nominations for appointment to the office of the Chair for the Governance Committee for the term ending November 14, 2026. Councillor Matt Mahoney nominated Councillor Dipika Damerla. No further nominations were received.

Mayor Bonnie Crombie joined the meeting at 1:04 PM.

Councillor Dipika Damerla joined the meeting at 1:04 PM.

Councillor Joe Horneck joined the meeting at 1:04 PM.

Councillor Matt Mahoney joined the meeting at 1:04 PM.

Councillor Brad Butt joined the meeting at 1:04 PM.

Harminder Dhillon joined the meeting at 1:04 PM.

Jennifer Green Frank joined the meeting at 1:04 PM.

Michelle Sanstra joined the meeting at 1:04 PM.

• RECOMMENDATION GOV-0002-2023
  Moved By Councillor M. Mahoney

  That Councillor Dipika Damerla be appointed Chair of the Governance Committee for the term ending November 2026 or until a successor is appointed.

  Approved

1.2

Appointment of Vice-Chair

At this time Councillor Dipika Damerla took over as chair.

Councillor Dipika Damerla called for nominations for appointment to the office of the Vice-Chair for the Governance Committee for the term ending November 14, 2026. Mayor Bonnie Crombie nominated Councillor Matt Mahoney. No further nominations were received.

• RECOMMENDATION GOV-0003-2023
  Moved By Mayor Crombie

  That Councillor Matt Mahoney be appointed Vice-chair of the Governance Committee for the term ending November 2026 or until a successor is appointed. 

  Approved

2.

INDIGENOUS LAND STATEMENT

We acknowledge the lands which constitute the present-day City of Mississauga as being part of the Treaty and Traditional Territory of the Mississaugas of the Credit First Nation, The Haudenosaunee Confederacy the Huron-Wendat and Wyandotte Nations. We recognize these peoples and their ancestors as peoples who inhabited these lands since time immemorial. The City of Mississauga is home to many global Indigenous Peoples.

As a municipality, the City of Mississauga is actively working towards reconciliation by
confronting our past and our present, providing space for Indigenous peoples within their
territory, to recognize and uphold their Treaty Rights and to support Indigenous Peoples. We
formally recognize the Anishinaabe origins of our name and continue to make Mississauga a
safe space for all Indigenous peoples.”

Councillor Dipika Damerla recited the Indigenous Land Statement.

3.

APPROVAL OF AGENDA

Approved (Councillor M. Mahoney)

4.

DECLARATION OF CONFLICT OF INTEREST

Nil

5.

MINUTES OF PREVIOUS MEETING

5.1

Governance Committee Draft Meeting Minutes - January 30, 2023

Approved (Councillor B. Butt)

6.

PRESENTATIONS - Nil

7.

DEPUTATIONS

Each Deputation to Governance Committee is limited to speaking not more than 10 minutes.

Pursuant to Section 57.1 of the Council Procedure By-law 0044-2022, as amended:

Deputations shall be received and the matter shall be referred to staff for a report, unless
there is a resolution or recommendation passed to “receive” the Deputation. After a
Deputation is completed, Members shall each have one opportunity to make a preamble
statement and ask questions to the Deputant(s) or staff for clarification purposes only, and
without debate

Nil

8.

PUBLIC QUESTION PERIOD - 15 Minute Limit

Public Comments: Advance registration is required to participate and/or to make comments in the public meeting. Any member of the public interested in speaking to an item listed on the agenda must register by calling 905-615-3200 ext. 5411 or by emailing by Friday, May 26, 2023 4PM.

Pursuant to Section 58 of the Council Procedure By-law 0044-2022, as amended:

Governance Committee may grant permission to a member of the public to ask a question of Governance Committee, with the following provisions:

1. Questions may be submitted to the Clerk at least 24 hours prior to the meeting;
2. A person is limited to two (2) questions and must pertain specific item on the current agenda and the speaker will state which item the question is related to;
3. The total speaking time shall be five (5) minutes maximum, per speaker, unless extended by the Mayor or Chair; and
4. Any response not provided at the meeting will be provided in the format of a written response.

Nil

9.

CONSENT AGENDA

• RECOMMENDATION GOV-0004-2023
  Moved By H. Dhillon

  That the following items were approved on Consent Agenda:

  • 10.1 Procurement of Integrity Commissioner Services
  • 11.1 Council Procedure By-law Review
  • 12.1 2023 Governance Committee Meeting Dates and Meeting Structure 
  Approved

10.

MATTERS TO BE CONSIDERED

10.1

Procurement of Integrity Commissioner Services

(CONSENT)

• RECOMMENDATION GOV-0005-2023
  Moved By H. Dhillon
  1. That the mandate of the Integrity Commissioner shall be to act as an advisor to members of Council and local boards on matters relating to ethics, their respective codes of conduct and the Municipal Conflict of Interest Act, to act as an educational resource in this respect, and to independently receive and investigate complaints regarding possible breaches of the code of conduct or Municipal Conflict of Interest Act by a member of Council or a local board.
  2. That the qualifications of an Integrity Commissioner, beyond being independent and impartial, as set out in the report titled “Procurement of Integrity Commissioner Services” dated May 15, 2023 from the City Solicitor, be approved.
  3. That staff be authorized to issue a request for proposals (RFP) seeking applicants for the position of Integrity Commissioner for a term of up to two years, renewable for an additional term of up to four years, to carry out this mandate and any additional duties that may be placed upon the Integrity Commissioner by legislation.
  4. That the City Clerk, the City Solicitor and the City Manager be appointed to the evaluation committee responsible for evaluating proposals and making a recommendation to City Council on a new Integrity Commissioner.
  Approved

10.2

Governance Committee Work Plan 2022-2026

Councillor Dipika Damerla enquired about the strategic direction setting workshop, and survey of election candidates and bench-marking from other municipalities. Councillor Joe Horneck enquired about a future ward boundary review and the potential of reporting back based on future populations and further enquired about tools to encourage voter turnout. Diana Rusnov, Director of Legislative Services and City Clerk and Shari Lichterman, City Manager and CAO advised that a report on the 2022 election would be coming forward, which would include subjects such as turnout, bench-marking, and tools to encourage voting.

• RECOMMENDATION GOV-0006-2023
  Moved By Councillor M. Mahoney

  That the status of the Governance Committee Work Plan items, updated for May 29, 2023 Governance meeting, be received.

  Received

11.

MATTERS PERTAINING TO THE COUNCIL PROCEDURE BY-LAW

11.1

Council Procedure By-law Review

(CONSENT)

• RECOMMENDATION GOV-0007-2023
  Moved By H. Dhillon

  That the Council Procedure By-law be received for information.

  Received

12.

INFORMATION ITEMS

12.1

2023 Governance Committee Meeting Dates and Meeting  Structure

(CONSENT)

• RECOMMENDATION GOV-0008-2023
  Moved By H. Dhillon

  That the memorandum dated May 29, 2023 from Megan Piercey, Legislative Coordinator entitled “2023 Governance Committee Meeting Dates and Meeting Structure” be received.

  Received

13.

OTHER BUSINESS

Diana Rusnov, Director of Legislative Services and City Clerk enquired if the committee would like meetings to be held, hybrid, virtual or in person moving forward. Councillor Matt Mahoney requested that committee meetings be held in a hybrid format in the Council Chambers moving forward.

• RECOMMENDATION GOV-0009-2023
  Moved By Councillor M. Mahoney

  That the Governance Committee meetings take place in a hybrid format as required.

  Approved

14.

DATE OF NEXT MEETING

September 25, 2023 at 1:00 PM

15.

ADJOURNMENT

1:19 PM (H. Dhillon)