Governance Committee

Meeting #:
Date:	Monday, June 28, 2021
Time:	1:00 P.m. - 3:00 P.m.
Location:	Online Video Conference

Members

• Mayor Bonnie Crombie
• Councillor Karen Ras, Ward 2
• Councillor Pat Saito, Ward 9 (Chair)
• Councillor George Carlson, Ward 11
• Councillor Carolyn Parrish, Ward 5
• John Magill, Citizen Member
• Sandy Milakovic, Citizen Member (Vice-Chair)

Staff Present

• Angie Melo
• Reanne Kassar
• Michelle Sanstra

---

1.

CALL TO ORDER - 1:04 PM

2.

APPROVAL OF AGENDA

Approved (Councillor C. Parrish)

3.

DECLARATION OF CONFLICT OF INTEREST

4.

MINUTES OF PREVIOUS MEETING

4.1

Governance Committee Draft Meeting Minutes - March 1, 2021

Approved (J. Magill)

5.

PRESENTATIONS -Nil

6.

DEPUTATIONS - Nil

7.

PUBLIC QUESTION PERIOD - 15 Minute Limit

No members of the public registered to speak.

8.

CONSENT AGENDA - Nil

9.

MATTERS CONSIDERED

9.1

Principles Integrity 2nd Annual Report

Jeffrey A. Abrams, Co-Principal, Integrity Commissioner, and Janice Atwood-Petkovski, Co-Principal, Integrity Commissioner presented on the Integrity Commissioner’s Principles Integrity 2nd Annual Report. Janice Atwood-Petkovski spoke to the role of Integrity Commissioner, Confidentiality, City of Mississauga Activity; Policy Development and Education, Advice, Complaint Investigation and Resolution.

Mayor Crombie thanked the Integrity Commissioner for their service and inquired about a situation at another municipality where a Councillor was charged and the Integrity Commissioner’s role.

Jeffrey A. Abrams, Co-Principal, Integrity Commissioner, and Janice Atwood-Petkovski, Co-Principal, Integrity Commissioner responded to Mayor Crombie's inquiry.

 

• RECOMMENDATION GOV-0010-2021
  Moved By Councillor K. Ras

  That the Integrity Commissioners Principles Integrity 2nd Annual Report, from Jeffrey A. Abrams, Co-Principal, Integrity Commissioner and Janice Atwood-Petkovski, Co-Principal, Integrity Commissioner date June 2021, be received.

  Received

9.2

Councillor Use of Social Media

Jeffrey A. Abrams, Co-Principal, Integrity Commissioner, and Janice Atwood-Petkovski, Co-Principal, Integrity Commissioner spoke to the Social media guidelines and policies for Councillors.

Members of the Committee thanked the Integrity Commissioner for their service.

Councillor Saito inquired about the use of a city social media account vs. personal social media account, open site vs. non-open site, unfriending, blocking and developing a policy/guidelines.

Jeffrey A. Abrams, Co-Principal, Integrity Commissioner and Andra Maxwell, City Solicitor responded to Councillor Saito's inquiries.

 

 

• RECOMMENDATION GOV-0011-2021
  Moved By Councillor K. Ras

  That the City Clerk conduct a scan of other municipalities’ best practices of social media guidelines use for members of Council and report back to the Governance Committee.

  Carried

9.3

Process/Steps Related to Council Giving Direction to Staff

Diana Rusnov, Director of Legislative Services and City Clerk, clarification on a follow up to the process/steps related to Council giving direction to staff.

Members of the Committee engaged in discussion regarding the process/steps to Council giving direction to staff. 

Direction: For the City Clerk or Commissioner be directed to remind Members of Council to use discretion when giving direction to staff.

• RECOMMENDATION GOV-0012-2021
  Moved By Councillor C. Parrish

  That the City Clerk be directed to remind Members of Council on the guidelines of providing direction to staff at Council and Committee meetings.

  Carried

9.4

Strengthening Accountability for Municipal Council Members Survey from Minister Clark, the Minister Of Municipal Affairs and Housing

Diana Rusnov, Director of Legislative Services and City Clerk spoke to the town hall session she attended regarding the review of the Codes of Conduct, and that they are looking for comments/feedback by July 15^th . 

Members of the Committee engaged in discussion and decided that the completion of the survey will be completed individually.

 

 

 

• RECOMMENDATION GOV-0013-2021
  Moved By Councillor C. Parrish

  That the Strengthening Accountability for Municipal Council Members Survey from Minister Clark, the Minister Of Municipal Affairs and Housing, date April 27, 2021, be received.

  Received

9.5

Status of the Governance Committee Work Plan

Councillor Saito reviewed the Status of the Governance Committee Work Plan and inquired about Council use of City expense account.

Diana Rusnov, Director of Legislative Services and City Clerk spoke to the use of the City Resources policy and its guidelines and will share the policy with Members of Council. 

 

 

• RECOMMENDATION GOV-0014-2021

  That the Status of the Governance Committee Work Plan items, updated for the June 28, 2021 Governance Committee meeting, be received.

10.

MATTERS PERTAINING TO THE COUNCIL PROCEDURE BY-LAW

10.1

Electronic Participation at Council and Committee Meetings

Diana Rusnov, Director of Legislative Services and City Clerk spoke briefly to the electronic participation at Council and Committee meetings

Councillor Saito inquired about those with accessibility issues and the possibility of hybrid meetings.  Diana Rusnov will report back to the Committee regarding options for Council, Standing and Advisory Committee's towards the end of the year.

• RECOMMENDATION GC-0015-2021
  Moved By Councillor K. Ras

  That the Council Procedure By-law, Committee of Adjustment Procedure By-law and the Rules of Practice and Procedures for the Mississauga Appeal Tribunal and Property Standards Committee be amended to extend electronic participation until December 31 2021, and that staff report back to the Governance Committee prior to January 2022

  Carried

11.

INFORMATION ITEMS - Nil

12.

OTHER BUSINESS - Nil

13.

DATE OF NEXT MEETING - September 27, 2021 

14.

ADJOURNMENT - 2:07 PM (Mayor Bonnie Crombie)